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Tineil Lewis
May 1, 2012

Room Reservation Announcement

May 1, 2012 by Tineil Lewis

Student Affairs is implementing a new room reservation policy. Effective immediately, registered student groups may schedule reservations for Fall 2012 and Spring 2013. This advanced scheduling applies only to reservation requests inside the Student Union (SU) and the SU mall.

Please note: room requests made for Fall 2012 and Spring 2013 will be in pending status until the requesting organization has filled out their annual student organization registration form. Once the registration is verified, the reservation request may be confirmed and a confirmation notification sent.

For space in academic buildings/auditoriums and other buildings outside of the SU, reservation requests can be made in mid-July for fall and in mid-November for spring.

This only applies to reservations starting August 27th-Spring 2013.

Criteria for Scheduling Reservations for Fall 2012/Spring 2013
The majority of reservation requests fall into two categories: meetings or events. Please note that requests for booths or reservations on the SU mall area are categorized as events.

Definition of a Meeting*

General Meeting Information Session
Meeting to Discuss Upcoming Events Organizational Topics
Office Meeting Executive Meeting
Planning Meeting

*Meeting reservations may be scheduled for a two hour maximum.

Definition of an Event*

Concert/Performance Game Night
Banquet Festivals
Movie Night Service Projects
Meetings with Guest Speaker/Lecturer Fundraisers
Events that Charge for Admission

*A C.A.R.E., meeting is required to host an event.

To schedule a C.A.R.E. meeting:


Contact Julie Murphy, Julie.murphy@utdallas.edu, or Daniel Hernandez, dxh121430@utdallas.edu, 972 883-6523, if you are a Fraternity and Sorority Life organization.

Contact Tineil Lewis, tlewis@utdallas.edu , 972-883-6449, all other Student Organizations