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2018-2019 IFC Executive Board Application

Applications are due October 19th. 

Interviews will be from 10/22 to 10/26.

Slate will be announced on 11/5 and voted on 11/7. 

Qualifications are listed below:

Section III. IFC Executive Board Eligibility

In order to be elected and to serve as a member of the IFC Executive Board, individuals must meet the following requirements:

  1. Be an Active Member or New Member who has been a delegate, an alternate delegate, a member of an IFC Subcommittee, collegiate council officer, or held an office that provided him with significant, relevant experience and in good standing of a Member Fraternity.
  2. Maintain good academic standing with the University of Oregon.
  3. Be devoted to the general ideals and principles of fraternity life and conduct himself in a professional manner consistent with the Mission and Purpose of the IFC, as defined within this Constitution.
  4. Have a working knowledge of the IFC Constitution and Bylaws, the University of Oregon policies, and FIPG risk management policies.
  5. Cannot concurrently serve as his Member Fraternity’s Chapter President, Judicial Officer, or Recruitment Officer. 
  6. Must complete formal judicial policies and procedures training. 
  7. Must have and maintain a minimum cumulative GPA of 2.75 

Position Descriptions are listed below:

ARTICLE II – ROLE OF THE IFC EXECUTIVE BOARD OFFICERS

Section I.  IFC President

The duties and responsibilities of the IFC President are as follows: 

  1. Serve as the figurehead of the IFC.
  2. Provide guidance and focus to the efforts of the General Body and Executive Board.
  3. Preside over all meetings of the General Body and Executive Board.
  4. Serve as the de facto delegate of the IFC at CPH, NPHC, and MGC meetings.
  5. Assist with the work of the Vice Presidents.
  6. Communicate with and support the Junior Greek Council as needed.
  7. Perform all other duties as assigned. 
  8. Communicate regularly with the IFC Advisor.

Section II.  IFC Vice President of Accountability & Risk

The duties and responsibilities of the IFC Vice President of Accountability & Risk are as follows:

  1. Serve as the Chief Justice and trainer of all IFC Judicial Board hearings and Justices.
  2. Review IFC Bylaws once a term and propose changes as deemed necessary
  3. Manage social event registration and policy compliance.
  4. Provide additional, pertinent training in-line with the aforementioned rights and responsibilities of the position.
  5. Serve as the interim IFC President if the President is deemed unable to fulfill their prescribed duties until an election can take place.
  6. Coordinate the Annual Risk Management Summit in conjunction with the Office of Fraternity & Sorority Life.
  7. Ensure compliance with all IFC judicial action imposed upon a Member Fraternity.
  8. Serve as the Co-Chair of the Unified Greek Conduct Board and educate and train all members on accountability processes alongside the Office of Student Conduct & Community Standards.
  9. Perform all other duties as assigned.

Section III.  IFC Vice President of Recruitment

The duties and responsibilities of the IFC Vice President of Recruitment are as follows:

  1. Plan and coordinate membership recruitment dates and deadlines each term in coordination with the Office of Fraternity and Sorority Life. 
  2. Attend all IntroDUCKtion sessions and Duck Days.
  3. Compile and distribute potential new member interest lists.
  4. Uphold the IFC Recruitment Policy and ensure no restrictive policies are placed on new member recruitment.
  5. Provide advice and support to Member Fraternity recruitment officers.
  6. Perform all other duties as assigned.

Section IV.  IFC Vice President of Engagement

The duties and responsibilities of the IFC Vice President of Engagement are as follows:

  1. Develop and execute a public relations and social media strategy. 
  2. Establish a positive working relationship with external constituents.
  3. Provide advice and support to Member Fraternity community service/philanthropy officers.
  4. Actively monitor and approve all Member Fraternity Philanthropy approval forms.
  5. Oversee and assist with large annual programs including Greek Week and Greek Awards.
  6. Perform all other duties as assigned.
  7. Assist the FSL office in the planning and execution of the annual Risk Management summit.
  8. Perform all other duties as assigned.

Section V. IFC Vice President of Development

The duties and responsibilities of the IFC Vice President of Development are as follows:

  1. Collaborate with the Office of Fraternity and Sorority Life on New Member Orientation and Emerging Leaders Retreat.
  2. Serve as the chief scholarship officer for the IFC.
  3. Collaborate with the Vice President of Recruitment of educational materials for potential new members throughout the recruitment process.
  4. Serve as a resource to continuing and new member education officers in member fraternities.
  5. Serve as a resource to scholarship officers in member fraternities.
  6. Develop cooperative programming with their Panhellenic counterpart.

Section V.  IFC Vice President of Internal Operations

The duties and responsibilities of the IFC Vice President of Internal Operations are as follows:

  1. Collect and report new member and active member retention and involvement statistics  
  2. Supervise the finances of the University of Oregon IFC.
  3. Facilitate the annual budget process with the IFC Advisor.
  4. Distribute paper copies of IFC Member Fraternity dues invoices and other assessments as needed.
  5. Maintain financial accurate records throughout the year through invoicing and receipts.
  6. Review all IFC expenditures requests with the IFC Advisor. 
  7. Prepare financial statements monthly and at the end of each term for distribution to all Member Fraternities.
  8. Provide advice and support to Member Fraternity financial officers.
  9. Serve as secretary of the IFC General Body.
  10. Prepare agendas for all IFC general meetings and Executive Council meetings.
  11. Distribute accurate minutes in a timely manner to all IFC Officers, FSL Staff, Chapter Presidents, and Advisors.
  12. Perform all other duties as assigned.

Section VI. General Responsibilities of All Officers

Each officer is expected to:

  1. Attend all executive council meetings, roundtables, programs, retreats, and events, unless excused in advance by the IFC Advisor. 
  2. Attend Executive Board trainings and meetings as requested by FSL.
  3. Be an impartial officer, dedicated to the good of the Greek community as a whole.
  4. Educate members regarding the University of Oregon and the Fraternity and Sorority Life office, and the relationship of the Greek community to the University.
  5. Develop a values-based council that serves as a role model for chapter leadership.
  6. Represent the FSL community at appropriate public events that will enhance the FSL image among the greater community.
  7. Utilize outreach and networking connections to improve not only the working relationship, but also the image of the FSL community.
  8. Serve two office hours per week in the FSL Office at a prescheduled time.
  9. Maintain a complete and accurate officer notebook to be passed to successor.
  10. Keep current files of all documents pertaining to this office. This includes minutes, contracts, programs, etc. as applicable to the role.
  11. Provide reports, data, etc. to the Advisor as requested.
  12. Assist other officers with programs and events.
  13. Assist President and Advisor with compilation of the any awards applications.
  14. Attend AFLV if IFC funding permits and adhere to regulations regarding alcohol and other substances at University sponsored events. 
  15. Ensure chapters are aware of major campus and FSL issues facing our community.
  16. Provide the resources and support each chapter needs in order to earn University recognition.
  17. Protect the Greek community’s right and privilege of self-governance.
  18. Executive officers will have a voice but no vote during Council meetings.
  19. Recommend dismissal of an officer if absent from two Interfraternity Council or Executive Board meetings per semester without a legitimate excuse (work and class are not legitimate) or if, in the opinion of the Executive Board, they have failed to fulfill their duties.
  20. Adhere to proper conduct at all times and utilize the FSL suite/door code appropriately.
  21. Remain in an advisory capacity for two months after successor takes office.
  22. Serve as an advocate and public supporter of the mission, vision, and values of the FSL Office, Community, and University.
  23. Assume other duties that arise.

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