Step 3 (Option 2): Once you have been granted funding - Travel Reimbursement Form
This form is for TRAVEL reimbursement for Student Organizations that have submitted an application and have received confirmation of their approved amount of funding from the ASUI Funding Board.
Registered Student Organizations may be reimbursed only for expenses that have been approved through the ASUI Funding Board By-laws when they return from their travel.
No reimbursements will be made for travel expenses purchased with bonus points (e.g., frequent flyer programs), vouchers, or any other form of in-kind payment. Student Orgs must be authorized by a sponsoring department to obtain access to University vehicles for travel (the Dept. of Student Involvement and/or ASUI are unable to sponsor CNR vehicle rentals).
Student Organizations requesting a check will be issued a check in the name of the Student Organization that will be mailed to the Department of Student Involvement (Idaho Commons 302). Officers will be notified that the check is available and will need to show ID and sign for the check.
Student Organizations requesting a Department Transfer will need to supply a budget number and the necessary department contact info to facilitate the process, in addition to copies of receipts and the proper forms submitted through VandalSync. If expenses are paid by that department, the recipient is not eligible for direct reimbursement.
To obtain funds through reimbursement, Student Organizations are required to submit this ASUI Funding Board Travel Reimbursement Form via VandalSync and provide original receipts (to be brought to the ASUI office) that total up to the funding allocation. The Student Orgs representative must present all necessary materials in person by appointment only. Email Laurel Eschen, Administrative Coordinator at Leschen@uidaho.edu to set up an appointment time.