ASUI Funding Board Travel Reimbursement Procedures Form (STEP 5)
DO NOT fill out this form until AFTER you have attended
the Informational Hearing, the Funding Request Hearing, AND received
confirmation of your amount approved for funding. Thank you!
Registered student groups are eligible to be reimbursed for allowable expenses when they return from their travel. All recipients must present original receipts (to be turned into the ASUI office) from travel upon completion of the trip for out-of-pocket expenses only. No reimbursements will be made for travel expenses purchased with bonus points (e.g., frequent flyer programs), vouchers, or any other form of in-kind payment. Student groups must be authorized by a sponsoring department to obtain access to University vehicles for travel (the ASUI is unable to authorize van rental for student groups). A reimbursement check will be issued to the registered student group for the amount funded. All checks are mailed to the ASUI office (Idaho Commons 302) and an authorized officer will be required to sign for the reimbursement check.
If the recipient’s expenses are pre-paid by a sponsoring department, it is necessary to provide a budget number and department contact in order to transfer reimbursement to the sponsoring University department. The recipient is not eligible for direct reimbursement if the department has pre-paid the travel expenses.
To obtain ASUI approved reimbursement, the recipient is required to submit this form and the proper original receipts (to be turned into the ASUI office) that total up to the travel reimbursement. The student group’s representative must present all necessary receipts in person by appointment only to Meladi Mottern, Administrative Assistant. Meladi can be contacted at email@example.com to set up an appointment time. Please review the Activities Board Travel Reimbursement instructions on the next page prior to travel.