Step 3 (Option 1): Once you have been granted funding - NON-TRAVEL Reimbursement Form
This form is for NON-TRAVEL reimbursement for Student Organizations that have submitted an application and have received confirmation of their approved amount of funding from the ASUI Funding Board.
Registered Student Organizations may be reimbursed only for expenses that have been approved through the ASUI Funding Board By-laws. Reimbursement can only be made for paid expenses with the original receipts. Receipts must generally show proof of payment, method of payment, and who paid, i.e. a receipt from Walmart will show the last four digits of a credit/debit card.
Student Organizations requesting a check will be issued a check in the name of the Student Organization that will be mailed to the Department of Student Involvement (Idaho Commons 302). Officers will be notified that the check is available for pickup and will need to sign for the check.
Student Organizations requesting a Department Transfer will need to supply a budget number and the necessary department contact info to facilitate the process, in addition to copies of receipts and the proper forms submitted through VandalSync. If expenses are paid by that department, the recipient is not eligible for direct reimbursement if the department has pre-paid the travel expenses.
To obtain funds through reimbursement, Student Organizations are required to submit this ASUI Funding Board Non-Travel Reimbursement Form via VandalSync and provide original receipts (to be brought to the Department of Student Involvement/ASUI) that total up to the funding allocation. The Student Orgs representative must present all necessary materials in person by appointment only. Email Laurel Eschen, Administrative Coordinator, at firstname.lastname@example.org to set up an appointment time.