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Native American Student & Community Center (NASCC) Reservation Request Form

The NASCC is available for rental 8 am - 9 pm.
Standard hours are Monday through Friday 8:00 am - 5:00 pm. 
After hours are 5:00 pm - 9:00 pm weeknights and on weekends when authorized.

Reservations are not confirmed until a confirmation email has been received from the NASCC Manager or Office Assistant (filling out the reservation request form does not confirm a reservation).
Please allow 3-5 business days for review and processing, we will contact you as soon as we can.

Only the NASCC manager can approve and cancel reservations. Reservations are only confirmed and canceled via email, verbal confirmations or cancellations are not binding.

NASCC Rental Pricing: Go to the NASCC Fee Schedule (google doc) for room rental and equipment prices.

NASCC Availability: Visit the NASCC Calendar to view room availability.
Room availability at time of request does not guarantee a room will be available. There are no 'holds' for reservations and all reservations are on a first come first serve basis. 

NASCC Code of Conduct: Consumption of alcoholic beverages is prohibited; intoxicated individuals are not permitted in the NASCC. Alcohol is not permitted for any events. Please read the NASCC Code of Conduct

Event Time + Set Up and Breakdown: A required setup/breakdown time will be added to all Event Time when processed which will increase requested Reservation Time.
The increment of time is dependent on the rooms rented. 

Niimipuutimt Gathering Area - Room 110 1 hr before and after
Mek Mek Ili?i, Kitchen - Room 111  1 hr before and after
Pii Nee Waus Room - Room 150 30 min before and after
Multnomah Room - Room 170 30 min before and after
Chief Joseph Room - Room 180 30 min before and after
Outdoor Courtyard 1 hr before and after

Cancellation Policy: All cancellations must be received in writing, i.e. via e-mail to the NASCC Manager or Office Assistants, at least 72 hours prior to a scheduled event. Events canceled after the 72-hour deadline up until 24 hours before the event (even in the case of an emergency), will be charged 50% of the room rental.

No Show Policy: Events that neither occur nor cancel prior to the 24-hour cancellation deadline before a scheduled event will be considered “no-shows” and will be charged 100% of the rental agreement.

Day of Event No Show/Grace Period: If the NASCC staff has not been contacted - at all - NASCC staff will allow a 30-minute grace period before an event start time, if the user is unable to arrive within 30 minutes of the reservation time then the user will not be able to use the NASCC and will be considered a "no-show". In extreme emergency situations, users may call NASCC staff for an extended grace period.

Misrepresentation Policy:
Space reserved by a group is reserved for that group only and specifically for the purpose of the event as requested. Groups may not sublet or give away their reserved space directly to another group or use their reserved space for an event other than that which was requested. If a confirmed event cannot be held, the event must be canceled as per the cancellation policy and any alternate event to be held in the space must be requested separately. Events that are scheduled but do not occur are subject to the cancellation policy and its penalties. Events that are misrepresented or that are being advertised for different purposes than were requested may be canceled by NASCC Staff.

Food/Catering:  All catering arrangements are the responsibility of the renter.  PSU Chartwell catering will provide a separate invoice from NASCC. Outside catering and Chartwell catering is permitted. Please know we do not have a loading dock. Any need for parking, by your caterer,  will have to be arranged by you. A food waiver is required for all catering other than Chartwell, the food waiver is signed and found within this reservation request form. An Oregon food handling card is required and must be posted for any events using the kitchen. 

Set Up:  All renters must clear all garbage, plates, cups, etc from the rooms. All student groups are required to help in setup and takedown of their events. All other groups renting the NASCC, setup and take down will be completed by NASCC staff. Only painters tape is allowed for hanging items on walls, damage to walls will be referred to Portland State University and charges may apply.

Decor/Furniture: Tribal flags, artwork, and sculptures in the rooms are non-removable. Tribal flags are representative of PSU student/faculty/staff tribal nations and should be regarded with as much respect as the American flag. Please no tape, hanging of items, or tampering with tribal flags, artwork, and sculptures. 

Storage: The NASCC does not allow any items to be left at the NASCC in rooms or at the front desk to be watched over, no exceptions. This includes overnight storage for multiple day events. If you leave anything at the NASCC it is at your own risk and the NASCC is not liable for any personal items stolen or damaged. 
 

Audio/Visual:

Room 110:  AV is available for rental such as microphones, projector, and screen, etc. Please see the NASCC Fee Schedule (google doc) for a full list of items and prices. Room 110 is equipped with surround sound and an in-house speaker system.

Multnomah Room 170, Chief Joseph Room 180: Rooms are equipped with a projector, desktop computer console, DVD player, and a VCR with surround sound included in the room rental price.

Computer Lab Room 160: The computer lab is for student and community use and is only available for rental outside of business hours Monday through Friday 9 am - 5 pm. A PSU Odin password is required for computer usage and community login information is available at the front desk- personal information and ID required for use. 

Internet: A PSU guest wi-fi service is available throughout the building.

Restrooms: The NASCC has gendered restrooms, we do have a map for all-gender restrooms on PSU campus. Starbucks and Chipotle located across the street provide single stall restroom options. 
Please email nascc@pdx.edu if you have questions or need more assistance. 

Cultural Centers Collective Agreement:
PSU students are at the center of our work;
Community growth depends on the inclusion of every individual voice;
We respect others and ourselves;
Our goal is not to agree, but rather, to gain a deeper understanding;
No alcohol or drugs on the premises or in the body;
We do not tolerate hate speech, derogatory language/actions, or oppressive language/actions;
We reserve the right to refuse service.

Any questions please contact the NASCC via phone: 503.725.9695 or E-mail: nascc@pdx.edu


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