ASI Entity - Meeting/Event Space, Tabling and Resources Request
NOTE: This form is for use by ASI entities only (Student Programming Board, Student Government, The CI View or The Nautical). If you are a student organization wishing to request an event, please complete the SLP - Meeting/Event Space, Tabling and Resources Request form or contact the SEAL Center at 805-437-3356 or firstname.lastname@example.org for more information.
This form must be submitted when the ASI entity is requesting: space for meetings, tabling, A-frames, events and SUB resources.
Processing Time for MEETING SPACES ONLY: 7-10 business days
When ASI has submitted the request on your entity's behalf, you will receive a confirmation email with the results of the request. If your entity is going to request any resources beyond space (i.e. tables, trash, A-frames, equipment, entry to a building outside of business hours, etc.), you must click "Yes" on Question #24: Do you need to request any resources BEYOND space? If you only need a space to meet with no additional resources, please select "No".
Processing Time for EVENT SPACES: 20 business days
A completed form must be submitted a minimum of twenty (20) business days prior to your event date. This is because the campus scheduling system takes at least 15 business days, and you must meet with the ASI Student Programs Coordinator after submitting your request. Following submission of your request, you will receive an email requiring a consultation with ASI Student Programs Coordinator. Please note your event will not be processed until the meeting takes place.
You must click "Yes" on Question #24: Do you need to request any resources BEYOND space in order to reserve resources. ASI entities who wish to put on an event with more than 100 anticipated attendees, requiring multiple on campus service providers, a band/speaker, or complex in nature must meet with the ASI Student Programs Coordinator no less than six week(s) prior to the start of the event.
Processing Time for TABLING or A-FRAMES: 5-7 business days
This form may also be completed for ASI entities who wish to set up a table for on-campus promotion or request A-frame signs. Please complete You may select one (1) Table- Rectangular 6' and two (2) chairs or up to eight (8) A-frame signs on Page 3 :S.U.B. RESOURCE REQUESTS. Tables and A-frames are available for check-out Monday through Friday from 8:30 a.m. until 10:00 p.m. and should be picked up and dropped off at the Student Union front desk. Approved tabling locations include Bell Tower, Student Union Tree House Courtyard, and in front of Broome Library (other locations must be approved by ASI).
Processing Time for SUB RESOURCES: 5-7 business days
This form may also be completed for ASI entities who wish use Student Union Resources (tables, chairs, A-frames, etc.). Please fill out the form indicating locations where you plan to use or place the resource.
Student Union hours: Monday – Thursday: 8:00 a.m. – 10:00 p.m., Friday: 8:00a.m. – 5:00 p.m., Saturday – Sunday: 12:00 p.m. - 7:00 p.m.
John Spoor Broome Library: Monday – Thursday: 8:00a.m. - 10:30p.m., Fridays: 8:00a.m. – 5:00p.m., Saturday: 10:00a.m. – 5:00p.m., Sunday: 1:00p.m. - 10:30p.m. NOTE: availability of Library spaces can vary and requires permission from Library staff, so processing time will take at least 7 business days.
Academic/classroom space (limited, with priority given to Academic Affairs): Monday - Thursday: 7:30 a.m. - 10:00 p.m. Friday: 7:30 a.m. - 5:00 p.m. NOTE: availability of academic spaces can vary and requires permission from each academic department, so processing time will take at least 7 business days.
Form Submission Procedure:
- Type your responses in the fields below.
- Upon submission of your request, the ASI Student Programs Coordinator will be emailed a request to approve your event.
- After receiving approval from the ASI Student Programs Coordinator, ASI will submit this request to campus entities on your behalf and inform you if there are any concerns.
Questions? Contact the ASI Student Programs Coordinator at (805) 437-3638 or Bethany.Banuelos@csuci.edu