Welcome to the page for the Association of Cuban-American Engineers!
"Hispanic and Cuban-American Engineers Working for a Better Future". ACE, organized in 1960 to help Cuban professionals migrating to the US in validating their credentials, has become a professional organization providing scholarships to engineering students, facilitating the studies of existing Cuban infrastructure and providing a networking forum for engineering professionals in the United States.
"Hispanic and Cuban-American Engineers Working for a Better Future"
The Association of Cuban-American Engineers (ACE), organized in 1960 to help Cuban professionals migrating to the US in validating their credentials, has become a professional organization providing scholarships to engineering students, facilitating the studies of existing Cuban infrastructure and providing a networking forum for engineering professionals in the United States.
Association of Cuban Engineers
Article I. Name
This organization shall be named Association of Cuban-American Engineers at the University of Miami. Association of Cuban-American Engineers may also be referred to as ACE.
Article II. Statement of Purpose
Section 1. Guiding Principles
The purpose of Association of Cuban-American Engineers is to:
1. Maintain a professional relationship with the professional chapter of the Association of Cuban Engineers.
2. Maintain community involvement in every profession of engineering.
3. Promote the advancement of Cuban-American engineers in employment and education.
4. Advocate scholarship
5. Create a system of networking and mentorship between the professional chapter and the university chapter.
Section 2. Objectives
The objective of Association of Cuban-American Engineers shall be to:
1. Develop and participate in professional programs with the engineering industry and the University, to benefit students seeking technical degrees.
2. Represent the Cuban-American engineering students at the University of Miami by getting involved in our community and using our engineering skills.
3. Provide community services through professional and civic organizations.
4. Provide scholarship opportunities to our members, obtained by the professional chapter of the Association of Cuban Engineers
5. Attend events hosted by the professional chapter of the organization at their preferred location.
Article III. Affiliation Statement
This Organization shall be affiliated with the Association of Cuban Engineers.
Article IV. Responsibility
Association of Cuban-American Engineers shall comply with all University of Miami policies and procedures, including but not limited to those policies set forth in the Student Rights and Responsibilities Handbook, The Student Organization Handbook, as well as local, state, and federal laws.
Article V. Membership
Section 1. General Membership
Membership of The Association of Cuban-American Engineers shall be open to all University of Miami students in good Academic Standing, who have paid their Student Activity Fee, and are currently enrolled as a full-time student (minimum of 12 credits (undergraduate)/9 credits (graduate)). The Association of Cuban-American Engineers shall not discriminate on the basis of race, color, sexual orientation, religion, sex, national origin, age, physical handicap, marital status, veteran’s status, gender identity, gender expression, political affiliation, religious affiliation or any other discriminatory factor, real or perceived, in any of its policies, procedures, or practices.
Section 2. Active Membership
A. Active Membership in the Association of Cuban-American Engineers is defined as those students who pay their membership fee. Membership fee are payable per year and will be determined by the executive board. Membership fee will include the national fee as well. Honorary members shall be exempt for paying membership dues.
B. Benefits of Active membership include the right to vote and the ability to run for office on the executive board.
Article VI. Executive Board
Section 1. Positions
i. Represent the chapter and respond to the national Association of Cuban-American Engineers
ii. Preside over all general and Executive Board meetings
iii. Oversee all officers and committees and their respective activities concerning the chapter.
iv. Ensure all proper functioning of events and activities.
v. Work with treasurer and the advisor to determine use of organization funds
vi. Act as the contact between the organization and the COSO liaison.
B. Vice- President
i. Assist the president in all business concerning the chapter.
ii. Preside over all meetings in absence of the president.
iii. Responsible for recruiting new members through advertisements.
iv. Identify and coordinate volunteering opportunities.
i. Keep accurate minutes and records of all club activities and meetings.
ii. Publicize all events and meetings of the university chapter.
iii. Handle all club correspondence
iv. Keep track of attendance at all ACE events
v. Maintain an email list for communication among members.
i. Have responsibility for all funds of the club.
ii. Maintain records for all income and expenses.
iii. Provide the Executive Board with an updated amount of all available funds.
iv. Responsible for maintaining an updated record for the status of membership fee payments.
v. Work with advisor and president to come up with a budget and allocate funds
vi. Act as the contact between the organization and the SAFAC Liaison.
Section 2. Eligibility Requirements
Executive board eligibility shall be open to members of Association of Cuban-American Engineers, who have been active for at least one year.
Section 3. Length of Term
The length of the term of office for Executive Board members shall be for one academic year.
Section 4. Installation
Installation of new Executive Board members will occur in the spring semester and is to be facilitated by the advisor and exiting executive board.
Section 5. Vacancies/Succession
If a vacancy occurs in the president position it will be filled by the Vice President for the remainder of the semester. A special election will then be held for the position of Vice President at a time and place determined by the executive board. If a vacancy occurs in any other position, a special election will be held to fill that current position.
Section 6. Impeachment/Removal of Executive Board
Two-thirds (2/3) of the Executive Board must agree or two-thirds (2/3) of active members must sign a petition to ask for impeachment of executive board member.
Active members, the Executive Board, Advisor, and the Executive Board member being impeached must be notified at least two weeks in advance of the impeachment hearing. The impeachment hearing must occur while classes are in session.
The moderator of the impeachment hearing will be the Advisor. Three-fourths (3/4) of active members must be present in order for the impeachment hearing to begin. Each side will be given the opportunity to present their case and the active members may ask questions. A two-thirds (2/3) vote of active members present is needed for conviction and removal.
Section 7. Resignation of Office
In the event that a committee member is unable to comply with the duties as assigned, a formal letter of resignation must be submitted, two weeks prior to the last day of service. The committee member must address the letter to the President carbon copying the Advisor, as well as the Chair and Advisor of COSO. In the event the committee member is the President who is resigning the letter is addressed to the Vice President of the organization. The letter of resignation must be submitted to COSO in UC #209. An exit interview moderated by a COSO Executive Board member and the organization’s advisor must be held the week the committee member is departing. During the committee member’ last meeting he/ she will officially announce their resignation.
Article VII. Elections
Section 1. Timeline
The general Executive Board Elections for Association of Cuban-American Engineers will take place during the second half of the spring semester at a time and place determined by the Executive Board.
Section 2. Procedures
The Elections will be facilitated by the Advisor and a non-returning Executive Board Member.
All active members who have been active for one year are eligible to run for office.
i. Nominations for the Executive Board positions shall be opened no later than four weeks prior to the election. Candidates for the executive board can be nominated for more than a single office; however, once elected to position their name shall be removed from consideration for any subsequent office. The nominee must accept their nomination either in person, or in writing to the Facilitator, by a time and date determined by the current Executive board. Self nominations are accepted.
ii. Current nomination lists shall be sent to organization members no later than one week prior to the election.
i. Only active members have the right to vote.
ii. Officers will be elected in the following order:
b) Vice President
iii. A candidate for office need not be present at the Election.
iv. Candidates will be allowed to give a timed presentation on their platform and why they feel they should be elected to a specific position.
v. If a candidate cannot be present at the election, he/she may have a facilitator present on their behalf.
vi. Candidates will be asked to leave the room during the voting. Candidates who are also voting shall be permitted to cast votes in writing prior to the vote
vii. Candidate may roll down to the next available position in case they do not get elected the first time around.
viii. Executive board members shall be elected by a majority of voting members present at the election meeting provided quorum is met. Quorum is defined as 50% of active membership. If more than two candidates are running for any office, successive votes shall be taken until one candidate receives a majority vote. In successive votes, the candidate receiving the fewest votes shall be eliminated.
Article VIII. Committees
Section 1. Standing Committees
There will be no standing committees.
Section 2. Special Committees
Special committees may be appointed at the discretion of the executive board.
Article IX. Advisor
The Advisor of Association of Cuban-American Engineers shall be a full-time faculty, administrator, or staff member at the University of Miami.
Article X. Meetings
Section 1. General
General member meetings will be held at least twice a month.
Section 2. Executive Board
Executive Board meetings will be held at least twice a month.
Section 3. Special
Special meetings will be held at the discretion of the Executive Board.
Article XI. Discipline
Section 1. Reason
Misrepresentation of the organization or behavior that is detrimental to its guiding principles and/or objectives.
Section 2. Process
A mandatory meeting between the member being disciplined, the advisor, and the President shall be held at a time and place agreed upon by all parties involved.
Section 3. Consequences
Based on the severity of the action, the member will be disciplined accordingly. Sanctions will be determined during the mandatory meeting by the President, with the approval of the Advisor, with the most severe form of discipline being the revocation of active membership status.
Article XII. Amendments to the Constitution
Section 1. Submission
Amendments to this constitution shall be submitted to the Executive Board in writing.
Section 2. Process
A. 100% of the Executive Board must be in agreement for adoption of the amendment.
B. If 100% of the Executive Board is not in agreement, a vote of active membership must occur.
i. Notification of changes to the constitution must be made at least 2 weeks before voting occurs.
ii. 3/4 of the active membership is needed before voting can occur. A 2/3 vote of active members present is needed for the adoption of the amendment.
Section 3. Final Approval
Amendments must be presented to the Committee on Student Organizations for approval prior to implementation.
Article XIII. Dissolution of the Organization
Section 1. Process
Association of Cuban-American Engineers may be dissolved after dissolution is approved by the Executive Board and by a vote of 3/4 active members, provided that a notice of the vote on dissolution is furnished to all active members at least sixty (60) days prior to the vote.
Section 2. Obligations
Upon dissolution, the Executive Board will utilize assets of the organization to pay all obligations and expenses of the organization.
Section 3. Approval
Notice of dissolution must be presented in writing to the Chair and Advisor of the Committee on Student Organizations and must include reason of dissolution.
TBD for the upcoming 2017-2018 Academic Year
Once a month
Helena M Solo-Gabriele