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Special Events Request Form

- The Special Events Request Form is ALWAYS used to reserve:

  • Gewirz 12th Floor
  •  Hart Auditorium
  • Tower Green, the Library Quad and other external areas
  • Atriums and other public access areas
  • The Library's Fifth Floor
  • the SCI Moot Courtroom, the Faculty Lounge and the Faculty Dining Room (limited availability and additional approval required - takes more time to process)

- ALSO used to reserve lecture halls, classrooms and conference rooms for Special Event Activities. Special Event Activities include:

  • outside guests, members of the general public or VIPs in attendance
  • high profile / high security speakers
  • special audio visual services are required
  • furniture arrangement, extra chairs or extra trash cans are required
  • external catering or extensive internal catering
  • alcoholic beverages are a component of the event

- With the exception of bar review companies, external requests are vetted through the Office of Special Events, which also coordinates activities for external organizations that are sponsored by internal faculty members and departments. Individuals may not request Special Events spaces or host Special Event activities, however they may be able to rent facilities through the Office of Special Events.

- REQUESTS MUST BE SUBMITTED A MINIMUM OF TWO (2) WEEKS PRIOR TO THE EVENT.

- Facilities Management and Audio Visual require a minimum notice of two weeks for their services, and Public Safety may need to schedule additional personnel.


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