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Fundraising & Raffle Request Form

Use of university facilities or grounds for fundraising must be approved by the 
Department of Campus Life. Requests for approval must be submitted to the Director 
of Campus Life. Fundraising, as it pertains to student organizations, is defined as the 
on-campus seeking of funds or support by a student group from sources other than its 
members, including the procurement of supplies and other forms of support; the 
selling or distribution of items, materials, products, or services; and the sponsorship of 
events where admission is charged. The distribution by student organizations of 
materials or commercial publications not protected by the First Amendment must also 
be approved. 

I. To be approved, proposed student organization fundraising projects must 
comply with the following guidelines: 

  1. Projects may not in any way interfere with normal academic programs or 
  2. Requests should be submitted to the Department of Campus Life at least ten 
    (10) business days prior to the proposed event. 
  3. The proposed fundraising project must not interfere with existing 
    university-operated services or contracts. Projects involving the sale or 
    distribution of a commercially prepared product or service, or a product or 
    service that may be available through an existing university-operated 
    service, or through a university contract with a commercial vendor, may be 
    subject to the university policy on solicitation, and must not violate related 
    state laws and local ordinances. 
  4. Priority for requests will be given to fundraising activities that are (a) 
    educational in nature or directly related to the curriculum, (b) for 
    philanthropic purposes, or (c) for the benefit of a large segment of the 
    university population. Fundraising requests will not be granted for the 
    personal benefit of an individual. 
  5. Business Procedures: A contract, if applicable, may not be signed by an 
    organization for a fundraising activity conducted on campus until it has 
    been approved through the Department of Campus Life. 
  6. A separate request must be submitted for every fundraising activity. 
  7. Activities involving student organization fundraising or other projects 
    covered by these guidelines are subject to the following: 
    1. Door-to-door residence hall contact is prohibited. 
    2. Use of the campus mail service is prohibited. 
    3. Fundraising is not permitted in buildings and other closed areas. Fundraising may be conducted only in such open areas as approved by the Department of Campus Life. 
    4. An organization may not use coercive acts that might intimidate those persons from whom support is sought. 
    5. All advertising must comply with the posting policy.

II. Fundraising activities by a registered Georgia College & State University 
student organization for political, religious, or public issue purposes that do 
not involve the sale of a product shall be regulated only as to time, place, and 
manner in the following ways: 

  1. Such fundraising activities may be conducted in the Student Activities Center as designated by the Department of Campus Life. 
  2. Fundraising activities shall not be conducted in offices, classrooms, corridors, food facilities, and other buildings or open areas of the campus. 
  3. An organization shall not use coercive acts that might intimidate those persons from whom support is sought. 
  4. Willful failure to comply with these rules will be grounds for denial of future requests and potentially other disciplinary actions. 

Please Note: 

  •  Only organizations registered with the Department of Campus Life will be considered for fundraising on-campus. 
  •  Academic classes that require fundraising may be approved through the Department of Campus Life in consultation with the responsible faculty member.
  •  All Fundraising Requests must be submitted at least ten (10) business days prior to the day of the fundraiser.

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