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Advising Organizations

Congratulations on becoming a campus organization advisor!

As an advisor you can supply information which will enable an organization to avoid making mistakes and to capitalize on the successes of the past.

The Office of Student Life wants to establish strong lines of communication with organization advisors and has designed this publication to address: what is an advisor, advisor responsibilities, commonly asked questions and answers, and the Office of Student Life's role. More detailed advising information is available from the Office of Student Life staff. We welcome any questions you may have regarding organization and/or leadership development and encourage you to take advantage of our resources and assistance.

An Advisor Is...

Campus regulations require that each campus organization have an advisor who is a UCSB regular faculty or career staff member. Before making a commitment to be an organization advisor, it is important to carefully consider your desired level of involvement. It is hoped, but not required, that an advisor will make a commitment of two or three years in order to provide continuity to the organization.

In developing a description of an advisor, various concepts of what is an advisor were gathered. Several of the concepts are listed for your consideration.

Advisor - A person who establishes a sense of involvement through encouraging social maturity, community relations, service projects, academic excellence, and enhances the learning environment. Pavonne.

Advisor- A person who establishes an atmosphere where students feel they can voice their opinion or initiate action. Anonymous.

Advisor- A person who offers a broader perspective on issues and problems by sharing his/her experience and expertise. Anonymous.

Advisor Responsibilities
Optimally, an organization advisor

* provides continuity and history to new members.
* assures that organization records are kept and passed on to new officers.
* helps to resolve conflict and gives advice on process or content.
* assists with meeting preparation.
* encourages organizational goal setting
* assists in program planning.
* advises officer transition process.
* signs requisitions and attends meetings, when appropriate.
* acts as a motivator.
* gives positive and negative feedback.
* serves as a sounding board.

Of these, program planning and officer transition are two critical undertakings which campus organization leaders have traditionally implemented at the last possible moment. Both of these tasks are essential for maintaining an active, healthy organization, and need the involvement of the advisor. Information and resources regarding program planning and officer transition are available at the Office of Student Life.

The Two Most Frequently Asked Questions and Answers

1. What Are The Procedures For Sponsoring A Program or Fundraising Event?

OSL requires that an organization complete these procedures a minimum of fifteen working days before the organization's selected program date.

1. Register as an organization at the Office of Student Life, Student Resource Building.
2. Schedule a university facility three weeks in advance of the selected program.
3. Meet with an Office of Student Life advisor to discuss the program.
4. Complete a budget and planning guide.
5. Deposit the total estimated cost of the organization's program into its OSL. trustee account.
6. Execute the fundraising program.
7. Net proceeds from the fundraising program are used commensurate with the organization's purposes.

2. How Can I Effectively Run a Meeting?

1. Define the purpose of the meeting.
2. Remain flexible during the meeting depending upon discussion and members' issues.
3. Prepare agendas with time frames.
4. Engage members in discussions.
5. Clarify the issues.
6. Summarize discussions and develop plans of action.

The Role of OSL

The purpose of the Office of Student Life is to encourage involvement in co-curricular activities and campus life, to coordinate and sponsor programs and services that provide opportunities which challenge and support personal and organizational growth, and to foster interaction among UCSB students, campus organizations, and the University community. The OSL advisors differ from organizational advisors because the OSL advisors serve as general resource persons for all campus organizations. Staff members know how the campus system operates, and are good sources of information about organization development, program planning, and leadership. We offer a variety of seminars and workshops focusing on leadership and organizational development skills. We encourage advisors and student leaders to attend these general programs, yet we also offer individual organization consultation and training. Student leaders will receive the UCSB Campus Regulations Applying To Campus Activities, Organizations, and Students, a valuable resource for understanding the policies, procedures, and services applicable to campus organizations. Additional copies of the Campus Regulations can be obtained from the Office of Student Life, Student Resource Building, (x4550).

Anyone needing special arrangements to accommodate a disability may contact the Office of Student Life, Student Resource Building, 893-4550