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Student Travel Proposal

Please read the following.  In order for your proposal file to be complete, all of the forms below must be received by the deadline.

All students in your group (including yourself) must submit the following form:

  1. Student Travel Waiver, Responsibilities and Conduct Form

Your travel advisor must submit the following form:

  1. Advisor's Role and Responsibilities 

Your proposal/file will only be complete once all of the above forms have been submitted through OrgSync. 

Forms submitted after the deadline will not be accepted.

Student Travel Guidelines

‌The Student Travel Program is a student fee funded program that provides travel grants for MSU Denver students. These grants help fund the cost of transportation, registration and lodging for qualified individuals or student groups wishing to attend regional and national professional conferences or conventions. Individual students, pairs or student groups may apply for funding once each fiscal year (July 1 – June 30).

  • Individual Funding - One student presenting original research at a conference. Eligible for up to $600.
  • Pair Funding - Two students presenting original research at a conference. Eligible for up to $1,200.
  • Group Funding - Three or more students who just want to attend a conference (not presenting). Eligible for up to $1,800.

Who is eligible?

  • Groups of three of more MSU Denver students, including members of student organizations, attending a conference.
  • Individual students attending and making scholarly presentations at conferences or conventions.
  • Pairs (group of 2) of students attending and making scholarly presentations at conferences or conventions
  • Students’ conduct history will be checked. Any conduct violations may impact your ability to receive Student Travel funding.
  • All students (both undergraduate and graduate) must have a Travel Advisor (full-time MSU Denver faculty member or administrative staff member) agree to accompany them on the trip. Student Travel does not provide funding for the Travel Advisor.  Students will not be eligible to apply for funding unless they have an approved Travel Advisor.
  • Students and student groups who receive a Student Travel grant will not be eligible to apply again for funding until the following academic year.  Student Travel recognizes July 1st – June 30th as the fiscal year for funding.
  • Full time employees of MSU Denver are not eligible even if they are a student.  Employees have access to professional development funds through their departments.

Undergraduate Student Requirements

  • Students must have completed at least 12 credits of coursework at MSU Denver before they can apply for travel funding.
  • Students must be enrolled in 6 credits of coursework on the Main (Auraria) MSU Denver Campus, including on-line courses, the semester they plan to travel. Extended campus courses, correspondent courses and other coursework exempt from the Student Affairs Fee do not count toward the 6-credit requirement. No exceptions can be made for this enrollment requirement.
  • Students must have a cumulative GPA of 2.5 or better.  The program will not round a student’s GPA.
  • Participation in the Student Travel Program may be contingent on your prior behavior at the University. When applying to this program the Dean of Students Office will be consulted as to whether or not you have a student conduct file at the University. If there are applicable files, you may be asked to provide an explanation. A student conduct file does not automatically prohibit participation in the program, but will be considered along with the application materials. 

Graduate Student Requirements:

  • Students must have completed at least 6 credits of graduate coursework at MSU Denver before they can apply for travel funding.
  • Students must be enrolled in 6 credits of graduate coursework on the Main (Auraria) MSU Denver Campus the semester they plan to travel.  Extended campus courses, correspondent courses and other coursework exempt from the Student Affairs Fee do not count toward the 6-credit requirement. No exceptions can be made for this enrollment requirement.
  • Students must have a cumulative GPA of 3.0 or better.  The program will not round a student’s GPA.
  • Participation in the Student Travel Program may be contingent on your prior behavior at the University. When applying to this program the Dean of Students Office will be consulted as to whether or not you have a student conduct file at the University. If there are applicable files, you may be asked to provide an explanation. A student conduct file does not automatically prohibit participation in the program, but will be considered along with the application materials. 

How to Apply:

The following actions/items are required for a Student Travel Proposal to be considered for funding: 

  1. The Individual/Lead Student must complete a consultation meeting (https://orgsync.com/34367/forms/69229) prior to the proposal deadline.  This consultation meeting is required so that the specifics of the funding process, including the proposal and presentation, may be discussed.  Failure to complete a consultation meeting prior to the proposal deadline will result in a 10-point deduction from your scoresheet. 
  2. A completed Student Travel Program Proposal must be submitted in accordance with the Proposal Submission Dates (see due dates). All forms that need to be submitted for a complete proposal can be found online here: https://www.msudenver.edu/studentactivities/studenttravel/travelforms/
  3. Completed all information and tasks listed on the “form description” of the proposal. 
  4. Completed Travel Proposals are to be submitted via OrgSync by the first day of the month TWO MONTHS PRIOR to traveling (e.g., August 1st for travel in October). See schedule for due dates. No late or incomplete proposals will be accepted. 
  5. The Individual/Lead Student is required to give a 10-15 minute presentation of his/her proposed travel to the Student Travel Committee. The Advisor must be in attendance.  The Student Travel Committee meets once a month on a Friday.  See schedule for dates.

No late or incomplete proposals will be accepted.

The Student Travel Program will consider funding the following:

  • Transportation to and from the event. Transportation may include airfare and/or ground transportation.  
  • Conference registration
  • Lodging 

The Student Travel Program does not provide funding for meals or other incidental expenses, nor does it have funding available for International Travel (other than Canada and Mexico). Student proposals for travel to either Canada or Mexico will be considered on a case-by-case basis and funding will cover airfare only. In accordance with the University's official travel policies, any requests for funding to attend conferences in Canada or Mexico must be pre-approved by the Provost and Vice President for Academic & Student Affairs.

If funding is approved, what happens next?

After receiving notice of funding awards through the Student Travel program, each individual or group is required to meet with the Director of the Student Travel Program to finalize travel arrangements and to discuss their obligations and responsibilities. 

Student Travel Committee:

The Student Travel Committee consists of MSU Denver faculty, staff, and students. The Student Travel Committee has four regular voting members. The Committee members include: Director of Student Travel (non-voting member), who serves as the Committee’s Chair; designated representative from the Student Government Assembly; the Student Travel Assistant; a faculty member; and a student-at-large. The Committee typically meets the second Friday of each month to determine funding for the Student Travel Proposals submitted for that month.  Please speak with a Student Travel employee for your presentation date and time.

The Committee bases its recommendations on the following:

  • Thoroughness and quality of proposal materials and completion of all application requirements
  • Academic enrichment of the event (both to those attending and to the MSU Denver student body)
  • Personal goals
  • Enhancement of diverse thinking at MSU Denver
  • How you will share the knowledge learned
  • How the travel proposal supports the educational mission of the institution
  • Personal enrichment of the event to the individual(s) attending
  • Compliance with all MSU Denver and State of Colorado Fiscal Rules
  • Availability of funds

The Committee scores each proposal and presentation utilizing a scoring rubric. Funding decisions may be appealed to the Director of Student Activities for reconsideration in special situations.

Stipulations:

  • No funding is available for proposals submitted after the deadline.

  • Last minute changes or late fees are the financial responsibility of the organization, club or individual making the changes, not the responsibility of the Student Travel Program or Student Travel Committee.

  • No funding is available for any individuals other than MSU Denver students.. Faculty and staff are excluded from funding from this program.

  • A travel advisor is required to accompany students on trips. This helps to enhance the educational experience of the students, ensure positive institutional representation and participation, ensure proper conduct and handle any emergency that may arise while at the off-campus event. Please call the Student Travel Program at (303) 556-2595 for further information regarding travel advisors.

  • The travel advisor may only be listed on a maximum of 3 proposals per conference. One advisor may not accompany more than 3 groups/pairs/individuals to one conference. This rule applies to group, pair, and individual funding.  

  • All students applying for Student Travel funding must read and electronically sign the Student Travel Waiver, Responsibilities and Conduct Form when they apply for funding. Each person traveling is expected to abide by the Code of Conduct while traveling as a representative of MSU Denver. Students and travel advisors must bring their MSU Denver ID cards with them while traveling as representatives of the University.

  • Incomplete forms or non-compliance with any condition of this program could result in refusal of funding for the individual or the organization for the following full year. If form is completed at a later time, the individual or group may be reinstated for future funding. Additionally, if a student does not attend the conference for any reason and travel arrangements have been purchased, that student is responsible for paying back all costs to the program. If the student chooses to not pay the program back, that student may have to go through the conduct process.


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