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Outdoor Sign / Flag Posting

Outdoor Sign / Flag Posting Policy

The following policy describes the parameters for posting signs or flags on Xavier University grounds. The policy exists to maintain the beauty and integrity of the Xavier University campus by minimizing damage to the University grounds and sprinkler system and ensuring that campus postings align with the University mission. All other applicable Xavier University policies apply.

Types of Posting
Signs may be of the wire wicket or sandwich board style only. Signs placed in the ground should be wire wicket type only and placed in mulch beds. Sandwich board style signs should be placed on sidewalks or walkways.

Purpose of Posting
Signs/flags may be posted to advertise a campus program or event, recruit membership for a campus organization, support a student election campaign, or raise awareness about a cause or issue. The content and intent of the posting must abide by the terms and conditions of the Xavier University Student Handbook.

Reservation Procedure
The Office of Student Involvement manages reservations for outdoor sign/flag postings. Posting signs or flags without a reservation will not be allowed. Xavier University offices, departments, and recognized student organizations in good standing with the University may post signs/flags free of charge on a first come, first served basis using the online reservation form. External groups are not permitted to place sign or flag postings on University grounds. Signs must identify the sponsoring organization and include contact information.

Approval Confirmation
Reservation approval confirmations will be emailed following verification of the request. The Office of Student Involvement reserves the right to change and/or cancel a reservation at anytime. For questions regarding this policy and the reservation procedures, contact the Office of Student Involvement at 513.745.3004 or

Appeals Process
The Office of Student Involvement reserves the right to deny the approval of any reservation request. To appeal the denial of a request, please contact the Office of Student Involvement at 513.745.3004 or

Signs/flags may be posted for a maximum of one week and removed by the sponsoring group. Signs/flags promoting an event must be removed no later than the day after the event.

The sponsoring organization agrees to assume full responsibility for any loss, damage or cleaning as a result of the sign/flag posting. Student Involvement reserves the right to bill any organization or department for damages or losses resulting from the use or misuse of facilities related to the sign/flag posting.

Violations of Policy
Violation of this policy may result in the following actions taken singularly or in combination:
Immediate removal of the signs / flags

  • Immediate removal of the signs/flags
  • Payment for any labor, repair, or replacement costs incurred because of the violation
  • Forfeiture of the use of the space for a stated period of time
  • A fine levied against offices, organizations, faculty/staff, or students who violate this policy
  • Conduct proceedings in accordance with an individual/group's University classification
  • Referral to other campus offices as deemed appropriate

Alleged violations may be referred to the Associate Provost for Student Affairs and/or designee.

Policy Review and Amendment
This policy is subject to annual review and amendment based on suggestions received during the year. When conditions warrant, a review committee may be called together to develop recommendations.

Updated 7.16.12

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