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SAF-B

Student Activity Fee

Once your organization has completed the registration process with the Office of Student Involvement and once the president and treasurer of your organization have attended a SAF-B workshop, you will be eligible to apply for funding from university sources. Organizations must be in good standing with the Office of Student Involvement to receive funding. For Graduate Student Organizations, please visit the GOF section at the bottom of the page.

The major funding source for student organizations is the Student Activity Fee. Each quarter all full time undergraduates pay $25 that is held in a fund available to all registered undergraduate student organizations. Organizations may apply for the Student Activity Fee to help offset financial expenses to enhance the student experience at DePaul.  

Click here for the SAF-B guidelines. 

 

Please click here for the SAF-B presentation.

SAF-B Hearing Application Steps

  1. Your student organization must be a registered student organization for 2016-2017 by the Office of Student Involvement.
  2. The current president and treasurer are each required to attend a SAF-B workshop during the academic year for which they are requesting funding. Workshops are offered at 10:00am and 11:00am in the OSI Conference Room in Lincoln Park on the following Fridays: September 9, October 7, November 4, February 3, March 3, and April 21. All workshops are listed as OrgSync events as "SAF-B Workshop" under your portal's Events tab.
  3. Ensure that your request is more than $1,000 and that you are requesting funding for an expense/program that is within the time frame listed below.
  4. Fill out the SAF-B application (available on OrgSync). Only the first 20 complete applications will be accepted. SAF-B applications will only be granted access to individuals who have attended the SAF-B workshops.
  5. Submit your application and budget planner.
  6. The Student Activity Fee Board will review your application the Friday following the application deadline. The funding allocated to your organization will be uploaded to your OrgSync application. Refer to the comments section for an explanation of funding.

All funding applications are due by 5 p.m. on the application deadline date. Please note: Only 20 complete applications are accepted per hearing on a first-come, first-serve basis, so please complete the application in its entirety and submit it by the deadline.

Events less than one month away from a hearing date are not eligible for funding. Please make sure to check the SAF-B Hearing Dates & Deadlines below to ensure you are applying for the proper hearing date.

The first opportunity to apply for hearing funding for expenses taking place July 1, 2016- June 30, 2017 is Monday, May 9, 2016 by 5 p.m.You must have also re-registered your student organization for the 2016-17 year by this time in order for your application to be considered.

Application Deadline Hearing Date Eligible Programs/Expenses
Monday, September 12, 2016
First 20 applications accepted
Friday, September 16, 2016 October 16, 2016—June 30, 2017
Monday, October 10, 2016
First 20 applications accepted
Friday, October 14, 2016 November 14, 2016—June 30, 2017
Monday, November 7, 2016
First 20 applications accepted
Friday, November 11, 2016 December 11, 2016— June 30, 2017
Monday, January 2, 2017
First 20 applications accepted
Friday, January 6, 2017 February 6, 2017—June 30, 2017
Monday, February 6, 2017
First 20 applications accepted
Friday, February 10, 2017 March 10, 2017—June 30, 2017
Monday, March 6, 2017
First 20 applications accepted
Friday, March 10, 2017 April 10, 2017—June 30, 2017
Monday, April 3, 2017
First 20 applications accepted
Friday, April 7, 2017 May 7, 2017—June 30, 2017
Monday, May 8, 2017
First 40 applications accepted
Friday, May 12, 2017 July 1, 2017—June 30, 2018

SAF-B Discretionary Funding Application Steps

  1. Ensure that your request is $1,000 or less and that you are requesting funding for an expense/program that is within the timeframe listed on the Discretionary Funding Dates and Deadlines.
  2. Complete the SAF-B application & budget planner (This is the same process for organizations applying for SAF-B funds over $1,000.)
  3. Submit your application and budget planner by 5 p.m. on the Discretionary Funding deadline on OrgSync. Unlimited applications are accepted per deadline.
  4. The SAF-B Discretionary Committee (Two advisors, one SGA chair and a rotating general SAF-B member) will review your application the Friday following the application deadline. The funding allocated to your organization and an explanation of funding will be uploaded to your original SAF-B application on OrgSync.


Events less than one month away from a discretionary date are not eligible for funding. Please make sure to check the SAF-B Discretionary Dates & Deadlines below to ensure you are applying for the proper discretionary date.

The first opportunity to apply for discretionary funding for expenses taking place July 1, 2016- June 30, 2017 is Thursday, May 12, 2016 by 5 p.m.You must have also re-registered your student organization for the 2016-17 year by this time in order for your application to be considered.

Application Deadline Eligible Programs/Expenses
Thursday, September 15, 2016 October 15, 2016—June 30, 2017
Thursday, September 29, 2016 October 29, 2016—June 30, 2017
Thursday, October 13, 2016 November 13, 2016—June 30, 2017
Thursday, October 27, 2016 November 27, 2016—June 30, 2017
Thursday, November 10, 2016 December 10, 2016—June 30, 2017
Thursday, January 5, 2017 February 5, 2017—June 30, 2017
Thursday, January 19, 2017 February 19, 2017—June 30, 2017
Thursday, February 9, 2017 March 9, 2017—June 30, 2017
Thursday, February 23, 2017 March 23, 2017—June 30, 2017
Thursday, March 9, 2017 April 9, 2017—June 30, 2017
Thursday, April 6, 2017 May 6, 2017—June 30, 2017
Thursday, May 11, 2017 July 1, 2017—June 30, 2018

SAF-B Reallocation Process

If you would like to re-allocate the funding you have received from SAF-B, please fill out the Reallocation form found in the Budget Module on OrgSync.

Example of a correct Reallocation Form.

  • You are only allowed to re-allocate funds to items on your original funding request.
  • You are only allowed to re-allocate funds to items that received only partial funding in your original request.
  • You cannot re-allocate funds that were not used towards a different event. 
  • All reallocations must be submitted with a copy of your award letter a minimum of 14 DAYS prior to your program or event to the SAF-B Advisor.
  • If your program requires contract usage, the funding reallocation form MUST be submitted 35 DAYS prior to your program or event.
  • The Student Activity Fee Board will review your request, provide a decision to the SAF-B Advisor and you will be notified of the decision via your original SAF-B application on OrgSync within 7 DAYS of submitting the request.

 

Payment Processing Steps

  1. Fill out a Payment Processing Form, which can be found under the Forms tab on OrgSync
  2. Attach all original receipts, vendor invoices and any other relevant paperwork (copies of receipts are not accepted) to your printed Payment Processing Form
  3. Submit all of the above to either the Lincoln Park or Loop Student Involvement Office

Contract Processing Steps

  1. If you are paying a vendor or performer of any kind with SAF-B funds and/or organization funds you must submit a contract through the contract submission form on OrgSync at least 21 days prior to your event. 
  2. Contracts can be found under files; student organizations forms and special information, on OrgSync.
  3. Contracts should NOT be uploaded to SAF-B applications. They should be submitted through the "Contract Submission Form."

These steps apply if using SAF-B funds or funds from your organization's account

For questions regarding SAF-B funding, please contact: Erin Casserly at ecasserl@depaul.edu or 773.325.8227.

For questions regarding payment processing, contact: Michelle Chong, Office of Student Involvement Business Coordinator at mchong3@depaul.edu or 773.325.2181, or Dave Borgealt, Assistant Director for Student Involvement, at dborgeal@depaul.edu or 773.325.7361.

Graduate Organization Funding (GOF)

The Graduate Organization Fund (GOF) represents a source of financial assistance for graduate groups that plan on traveling and/or plan events in the DePaul community. DePaul's Office of Student Involvement reserves funding for active graduate organizations and will be allocated by the Graduate Organization Funding Committee. It is the goal from the Office of Student Involvement to help support DePaul's graduate students in meeting their organizations mission and purpose during their co-curricular time at DePaul University.

FAQ Grad Funding.pdf
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GOF Workshop.pdf
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