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SAF-B

Student Activity Fee

Once your organization has completed the registration process with the Office of Student Involvement and once the president and treasurer of your organization have completed OrgConnect and a SAF-B workshop, you will be eligible to apply for funding from university sources. Organizations must be in good standing with the Office of Student Involvement to receive funding. For Graduate Student Organizations, please visit the GOF section at the bottom of the page.

The major funding source for student organizations is the Student Activity Fee. Each quarter all full time undergraduates pay $25 that is held in a fund available to all registered undergraduate student organizations. Organizations may apply for the Student Activity Fee to help offset financial expenses to enhance the student experience at DePaul.  

 

Click here for the SAF-B guidelines. 

Please click here for the SAF-B presentation.

 

 

 

SAF B Workshop Dates for 2018-2019:

Current organization presidents and treasurers are both required to attend a SAF-B Workshop during the academic year for which they are requesting funding. These workshops are offered monthly on the first Friday of every month, at 10:00 am and 11:00 am in the OSI Conference Room in Lincoln Park.

If an organization elects a new president/treasurer at any point during the academic year, they must attend a monthly workshop. All workshops are listed as OrgSync events as “SAF-B Workshop” under your portal’s Events tab.

The dates of the monthly workshops are listed below:

September 14 (These workshops will be held in 314 AB)

October 5, November 2, January 11, February 1, March 1, April 5, May 3

 

SAF-B Funding Application Steps:

  1. Your organization must be a registered student organization for 2018-2019 by the Office of Student Involvement.
  2. The current president and treasurer must have attended the SAF-B Workshop prior to applying for funding. (see section above)
  3. The president or treasurer must complete the Budget Request Application through your OrgSync portal treasury by 5:00 pm on the application deadline.
    1. Your event/expense must occur at least 30 days from the application deadline, for both hearing and discretionary funding, and your application must be complete and correct by the deadline to be approved.

 

Hearing Funding:

Hearing Funding is requests over $1,000. Hearing Budget periods occur monthly and eligible organizations may apply for funding at every other hearing budget periods. Only the first 20 complete and correct applications are accepted on a first-come first-serve basis for hearing budget periods. Hearing applications are due on Mondays, and hearings are held on the following Fridays. The President or Treasurer must attend the hearing in order to be eligible for funding.

Please refer to the following application deadlines, hearing dates, and eligible event dates for 2018-2019:

Application Deadline

Hearing Date

Eligible Programs/Expenses

Monday, September 17, 2018

Friday, September 21, 2018

October 17, 2018 – June 30, 2019

Monday, October 8, 2018

Friday, October 12, 2018

November 8, 2018 – June 30, 2019

Monday, November 5, 2018

Friday, November 9, 2018

December 5, 2018 – June 30, 2019

Monday, January 14, 2019

Friday, January 18, 2019

February 14, 2019 – June 30, 2019

Monday, February 4, 2019

Friday, February 8, 2019

March 4, 2019 – June 30, 2019

Monday, March 4, 2019

Friday, March 8, 2019

April 4, 2019 – June 30, 2019

Monday, April 8, 2019

Friday, April 12, 2019

May 8, 2019 – June 30, 2019

Monday, May 6, 2019

Friday, May 10, 2019

July 1, 2019 – June 30, 2020

 

Discretionary Funding:

Discretionary Funding is requests $1,000 or less. Discretionary budget periods will occur monthly for 2018-2019, and eligible organizations may apply for funding at each discretionary budget period. Unlimited complete and correct applications are accepted for discretionary budget periods. Discretionary applications are due on Mondays, and the Board will review requests the following Fridays. The organization does not have to attend a meeting with the Board for discretionary funding.

Please refer to the following application deadlines and eligible dates for 2018-2019:

Application Deadline

Voting Meeting (Board only)

Eligible Programs/Expenses

Monday, September 24, 2018

Friday, September 28, 2018

October 24, 2018 – June 30, 2019

Monday, October 15, 2018

Friday, October 19, 2018

November 15, 2018 – June 30, 2019

Monday, November 12, 2018

Friday, November 16, 2018

December 12, 2018 – June 30, 2019

Monday, January 21, 2019

Friday, January 25, 2019

February 21, 2019 – June 30, 2019

Monday, February 11, 2019

Friday, February 15, 2019

March 11, 2019 – June 30, 2019

Monday, March 11, 2019

Friday, March 15, 2019

April 11, 2019 – June 30, 2019

Monday, April 22, 2019

Friday, April 26, 2019

May 22, 2019 – June 30, 2019

Monday, May 13, 2019

Friday, May 17, 2019

July 1, 2019 – June 30, 2020


 

SAF-B Reallocation Process

If you would like to re-allocate the funding you have received from SAF-B, please fill out a Budget Request Application through your OrgSync portal treasury and select Reallocation as the budget period.

Example of a correct Reallocation Form.

  • You are only allowed to re-allocate funds to items on your original funding request.
  • You are only allowed to re-allocate funds to items that received only partial funding in your original request.
  • You cannot re-allocate funds that were not used towards a different event. 
  • All reallocations must be submitted with a copy of your award letter a minimum of 14 DAYS prior to your program or event to the SAF-B Advisor.
  • If your program requires contract usage, the funding reallocation form MUST be submitted 35 DAYS prior to your program or event.
  • The Student Activity Fee Board will review your request, provide a decision to the SAF-B Advisor and you will be notified of the decision via your reallocation request application on OrgSync within 7 DAYS of submitting the request.

 

Payment Processing Steps

Once you are awarded SAF-B funding, your have two options when it comes to making your purchases. You can:

  1. Make an appointment with Franco Sambataro, OSI's Office Manager, FSAMBATA@depaul.edu; or
  2. Make the purchases using a personal credit/debit card and then fill out the Payment Processing Form, which can be found under the Forms tab on OrgSync
    1. Make sure you keep all original receipts, vendor invoices and any other relevant paperwork (copies of receipts are not accepted) and turn those in to Michelle
    2. Payment Processing Forms must be submitted within 30 days of making your purchase

 

Contract Processing Steps

  1. If you are paying a vendor or performer of any kind with SAF-B funds and/or organization funds you must submit a contract through the Contract Submission Form on OrgSync at least 21 days prior to your event
  2. Contracts can be found under Forms tab on OrgSync.
  3. Contracts should NOT be uploaded to SAF-B applications. They should only be submitted through the "Contract Submission Form."

These steps apply if using SAF-B funds or funds from your organization's account

For questions regarding SAF-B funding, please contact: Natalie Stone at nstone4@depaul.edu or (773) 325-2464.

For questions regarding payment processing, contact: Franco Sambataro, OSI's Office Manager, FSAMBATA@depaul.edu or (773) 325-7361.

Graduate Organization Funding (GOF)

The Graduate Organization Fund (GOF) represents a source of financial assistance for graduate groups that plan on traveling and/or plan events in the DePaul community. DePaul's Office of Student Involvement reserves funding for active graduate organizations and will be allocated by the Graduate Organization Funding Committee. It is the goal from the Office of Student Involvement to help support DePaul's graduate students in meeting their organizations mission and purpose during their co-curricular time at DePaul University.

Please click here for the GOF information sheet.

Please click here for the GOF training presentation.