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SAF-B

Student Activity Fee

Once your organization has completed the registration process with the Office of Student Involvement and once the president and treasurer of your organization have attended OrgConnect and a SAF-B workshop, you will be eligible to apply for funding from university sources. Organizations must be in good standing with the Office of Student Involvement to receive funding. For Graduate Student Organizations, please visit the GOF section at the bottom of the page.

The major funding source for student organizations is the Student Activity Fee. Each quarter all full time undergraduates pay $25 that is held in a fund available to all registered undergraduate student organizations. Organizations may apply for the Student Activity Fee to help offset financial expenses to enhance the student experience at DePaul.  

 

Click here for the SAF-B guidelines. 

Please click here for the SAF-B presentation.

 

SAF B Workshop Dates for 2017-2018:

Current organization presidents and treasurers are both required to attend a SAF-B Workshop during the academic year for which they are requesting funding.

The first SAF-B Workshop will be offered at OrgConnect on September 15th. OrgConnect is a mandatory training event for all student organization presidents and treasurers in order to maintain registration status for the academic year.

If a president/treasurer cannot stay for the SAF-B Workshop portion of OrgConnect, or if an organization elects a new president/treasurer at any point during the academic year, they have the option of attending a monthly SAF-B Workshop, offered the first Friday of every month, at 10:00 am and 11:00 am in the OSI Conference Room in Lincoln Park. All workshops are listed as OrgSync events as “SAF-B Workshop” under your portal’s Events tab. The dates of the monthly workshops are listed below:

September 15 @ OrgConnect (Mandatory for all Presidents and Treasurers); October 6, 2017; November 3, 2017; January 5, 2018; February 2, 2018; March 2, 2018; April 6, 2018; May 4, 2018

 

SAF-B Funding Application Steps:

  1. Your organization must be a registered student organization for 2017-2018 by the Office of Student Involvement.
  2. The current president and treasurer must have attended the SAF-B Workshop prior to applying for funding. (see section above)
  3. The president or treasurer must complete the Budget Request Application through your OrgSync portal treasury by 5:00 pm on the application deadline.
    1. Your event/expense must occur at least 30 days from the application deadline, for both hearing and discretionary funding, and your application must be complete and correct by the deadline to be approved.

 

Hearing Funding:

Hearing Funding is requests over $1,000. Hearing Budget periods occur monthly and eligible organizations may apply for funding at every other hearing budget periods. Only the first 20 complete and correct applications are accepted on a first-come first-serve basis for hearing budget periods. Hearing applications are due on Mondays, and hearings are held on the following Fridays. The president or Treasurer must attend the hearing in order to be eligible for funding.

Please refer to the following application deadlines, hearing dates, and eligible event dates for 2017-2018:

Application Deadline

Hearing Date

Eligible Programs/Expenses

Monday, September 18, 2017

Friday, September 22, 2017

October 18, 2017 – June 30, 2018

Monday, October 9, 2017

Friday, October 13, 2017

November 9, 2017 – June 30, 2018

Monday, November 6, 2017

Friday, November 10, 2017

December 6, 2017 – June 30, 2018

Monday, January 8, 2018

Friday, January 12, 2018

February 8, 2018 – June 30, 2018

Monday, February 5, 2018

Friday, February 9, 2018

March 5, 2018 – June 30, 2018

Monday, March 5, 2018

Friday, March 9, 2018

April 5, 2018 – June 30, 2018

Monday, April 9, 2018

Friday, April 13, 2018

May 9, 2018 – June 30, 2018

Monday, May 7, 2018

Friday, May 11, 2018

July 1, 2018 – June 30, 2019

 

Discretionary Funding:

Discretionary Funding is requests $1,000 or less. Discretionary budget periods will occur monthly for 2017-2018, and eligible organizations may apply for funding at each discretionary budget period. Unlimited complete and correct applications are accepted for discretionary budget periods. Discretionary applications are due on Mondays, and the Board will review requests the following Fridays. The organization does not have to attend a meeting with the Board for discretionary funding.

Please refer to the following application deadlines and eligible dates for 2017-2018:

Application Deadline

Voting Meeting (Board only)

Eligible Programs/Expenses

Monday, September 25, 2017

Friday, September 29, 2017

October 25, 2017 – June 30, 2018

Monday, October 16, 2017

Friday, October 20, 2017

November 16, 2017 – June 30, 2018

Monday, November 13, 2017

Friday, November 17, 2017

December 13, 2017 – June 30, 2018

Monday, January 15, 2018

Friday, January 19, 2018

February 15, 2018 – June 30, 2018

Monday, February 12, 2018

Friday, February 16, 2018

March 12, 2018 – June 30, 2018

Monday, March 12, 2018

Friday, March 16, 2018

April 12, 2018 – June 30, 2018

Monday, April 16, 2018

Friday, April 20, 2018

May 16, 2018 – June 30, 2018

Monday, May 14, 2018

Friday, May 18, 2018

July 1, 2018 – June 30,2019


 

SAF-B Reallocation Process

If you would like to re-allocate the funding you have received from SAF-B, please fill out a Budget Request Application through your OrgSync portal treasury and select Reallocation as the budget period.

Example of a correct Reallocation Form.

  • You are only allowed to re-allocate funds to items on your original funding request.
  • You are only allowed to re-allocate funds to items that received only partial funding in your original request.
  • You cannot re-allocate funds that were not used towards a different event. 
  • All reallocations must be submitted with a copy of your award letter a minimum of 14 DAYS prior to your program or event to the SAF-B Advisor.
  • If your program requires contract usage, the funding reallocation form MUST be submitted 35 DAYS prior to your program or event.
  • The Student Activity Fee Board will review your request, provide a decision to the SAF-B Advisor and you will be notified of the decision via your reallocation request application on OrgSync within 7 DAYS of submitting the request.

 

Payment Processing Steps

Once you are awarded SAF-B funding, your have two options when it comes to making your purchases. You can:

  1. Make an appointment with Michelle Chong, OSI's Business Coordinator, mchong3@depaul.edu; or
  2. Make the purchases using a personal credit/debit card and then fill out the Payment Processing Form, which can be found under the Forms tab on OrgSync
    1. Make sure you keep all original receipts, vendor invoices and any other relevant paperwork (copies of receipts are not accepted) and turn those in to Michelle
    2. Payment Processing Forms must be submitted within 30 days of making your purchase

 

Contract Processing Steps

  1. If you are paying a vendor or performer of any kind with SAF-B funds and/or organization funds you must submit a contract through the Contract Submission Form on OrgSync at least 21 days prior to your event
  2. Contracts can be found under Forms tab on OrgSync.
  3. Contracts should NOT be uploaded to SAF-B applications. They should only be submitted through the "Contract Submission Form."

These steps apply if using SAF-B funds or funds from your organization's account

For questions regarding SAF-B funding, please contact: Erin Casserly at ecasserl@depaul.edu or (773) 325-8227.

For questions regarding payment processing, contact: Michelle Chong, Office of Student Involvement Business Coordinator at mchong3@depaul.edu or (773) 325-2181.

Graduate Organization Funding (GOF)

The Graduate Organization Fund (GOF) represents a source of financial assistance for graduate groups that plan on traveling and/or plan events in the DePaul community. DePaul's Office of Student Involvement reserves funding for active graduate organizations and will be allocated by the Graduate Organization Funding Committee. It is the goal from the Office of Student Involvement to help support DePaul's graduate students in meeting their organizations mission and purpose during their co-curricular time at DePaul University.

FAQ Grad Funding.pdf
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GOF Workshop.pdf
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