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Co-Curricular Collaboration Grants 2017-2018

Co-Curricular Grant

The co-curricular collaboration grant fund was developed within the Division of Student Affairs as a resource that promotes an extension of curriculum taught in the classroom and to enhance the out-of-classroom experiences for students. Co-Curricular enhances student learning and contributes to student success by supporting faculty and staff with creative, curriculum-driven programs, resources and events that occur outside the classroom.

To ensure that the co-curricular grant distribution is effective and inclusive, an Advisory Committee of faculty, staff, and students will review funding requests for proposals submitted.  The committee will evaluate proposals and make allocation recommendations to the Associate Vice Chancellor for Student Involvement & Leadership.

Guidelines:

  1. Funding is available for new, innovative, and intellectually creative programs and events. Reoccurring events may not be considered. Funding cannot be allocated towards food, giveaways, or t-shirts.
  2. Grants that may be requested up to $2,500.00. Funding will not be granted in totality for any program or activity. Your presence may be requested at the allocation meeting should the committee have any questions regarding the request.
  3. Funding is limited and allocated on a first – come, first – serve basis. Program proposals are to be submitted at a minimum of  4 to 6 weeks prior to the event date by the 5th day of every month to be reviewed by the allocation committee.
  4. Funding may be requested by students, faculty or staff members. A letter of support is required to accompany the request from the Director, Department Head, or Dean of the department making the request. If an academic department or program is sponsoring, approving, or endorsing this activity, there must be a signed letter from the Unit Administrator or Program Director verifying that the department or program and its faculty have agreed to endorse and approve the activity. 
  5. Throughout the program, students must be directly and actively involved as a partner in all phases of the program from inception to post-assessment.
  6. These funds are to support programs, activities, events or projects that directly support or engage the student population. Programming must provide opportunities for faculty and students to engage in both formal and informal settings. Programming should be broad-based and engaging to attract the interest of the larger ECU Community.
  7. Program proposals must articulate measureable learning outcomes and provide information on the distribution, collection, and interpretation of data collected. The assessment tool will be provided and must be incorporated into the event.
  8. The sponsoring individual/organization is responsible for programming planning, advertising, and assessment. A risk assessment form must be completed and submitted prior to approval of funding should it be deemed appropriate. The assessment tool will be provided for use.
  9. Incomplete applications will not be considered. Handwritten applications will not be considered. Proposals must be submitted online via on OrgSync. {New users must register an account.}
  10. Following the event, a completed program evaluation, assessment results and final expense report should be submitted no later than three weeks after the completion of the event. Failure to do so may result in ineligibility for future funding and/or reimbursement to the Co-Curricular fund. Templates will be provided as requested.

Required Alignment to ECU Strategic Priorities:

  • Maximize Student Success
  • Serve the Public
  • Lead Regional Transformation

Requests may be submitted by the 5th day of every month or the following business day by accessing this form on OrgSync at https://orgsync.com/21119/forms/112217/​.  Funding is allocated on a first-come, first serve basis. Once funds are allocated, requests submitted after this time frame will not be considered. It is our recommendation that you plan accordingly and submit your request early in the Spring semester for the remaining funds.

If you have questions, contact Krista Wilhelm, Assistant Director in the Office of Student Activities and Organizations at wilhelmk@ecu.edu or via phone at (252) 328-4713.        

Revised 12/1/2017


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