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Co-Curricular Collaboration Grants 2017-2018

Co-Curricular Grant

The co-curricular collaboration fund was developed within the Division of Student Affairs as a resource that promotes an extension of curriculum taught in the classroom and to enhance the out-of-classroom experiences for students. Co-Curricular enhances student learning and contribute to student success by supporting faculty and staff with creative, curriculum-driven programs, resources and events that occur outside the classroom.

To ensure that the co-curricular grant distribution is effective and inclusive, an Advisory Committee of faculty, staff, and students will review funding requests for proposals submitted.  The committee will evaluate proposals forwarding allocation recommendations to the Associate Vice Chancellor for Student Involvement & Leadership.

 

Guidelines:

  1. Funding is available for new, innovative, and intellectually creative programs and events. Reoccurring events may not be considered. Funding cannot be requested for food, giveaways, or t-shirts.
  2. There are two sizes of grants that may be requested - up to $500.00 or up to $1,500.00 depending on the nature of your program. Funding will not be granted in totality for any program or activity. The allocation committee may ask the requestor(s) to be present for the allocation meeting, with advanced notice, should the committee need additional information not provided.
  3. Program proposals are to be submitted at a minimum of 4 to 6 weeks prior to the event date by the 5th day of every month, or the following business day, during the academic year to be reviewed by the allocation committee.
  4. Funding may be requested by students, faculty or staff members. A letter of support must accompany the request from the Director, Department Head, or Dean of the corresponding department submitting the request. If a student organization is completing the funding proposal, a faculty member/advisor must be involved in the process and include a letter of support. If an academic department or program is sponsoring, approving, or endorsing this activity, there must be a signed letter from the Unit Administrator or Program Director verifying that the department or program and its faculty have agreed to endorse and approve the activity.
  5. Throughout the program, students must be directly and actively involved as a partner in all phases of the program from inception to post-assessment.
  6. These funds are to support programs, activities, events or projects that directly support or engage the student population. Programming must provide opportunities for faculty and students to engage in both formal and informal settings. Programming should be broad-based and engaging to attract the interest of the larger ECU Community.
  7. Program proposals must articulate measureable learning outcomes and provide information on the distribution, collection, and interpretation of data collected. The assessment tool will be provided.
  8. The sponsoring individual/organization is responsible for programming planning, advertising, and assessment. A risk assessment form must be completed and submitted prior to approval of funding.
  9. Incomplete applications will not be considered. Handwritten applications will not be considered. Proposals must be typed using format provided on OrgSync. {New users must register an account.}
  10. Following the event, a completed program evaluation and final expense report should be submitted no later than three weeks after the completion of the event. Failure to do so may result in ineligibility for future funding and/or reimbursement to the Co-Curricular fund. Templates will be provided.

Required Alignment to ECU Strategic Priorities:

  • Student Success
  • Public Service
  • Regional Transformation

For more information visit: http://www.ecu.edu/sao/co-curricular-programs.cfm

Deadlines & Submission for 2017-2018

Requests may be submitted by the 5th day of every month, or the following business day, by accessing the form online on OrgSync at https://orgsync.com/21119/forms/112217. Requests must be submitted at least 4 to 6 weeks prior to the event date.

Please Note: Funding is limited. It is granted on a case by case basis. Apply early in the semester to ensure funds are available.

If you have questions, contact Krista Wilhelm, Assistant Director, Student Activities & Organizations at wilhelmk@ecu.edu or via phone at (252) 328-4713. 


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