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                                      2012-2013 STUDENT ORGANIZATION ADVISOR AGREEMENT

Advisor Responsibilities
The Office of Student Activities would like to thank you for volunteering your time and energy to support student organizations at Georgia Southern University. ALL registered student organizations are required to annually identify at least one full-time faculty or staff member who has agreed to serve as their Primary Advisor and also to renew their student organization in April.

Faculty/Staff Advisors are encouraged to be informed of general university policies, as well as the rules and regulations that are applicable to student organizations. The Advisor should inform the Office of Student Activities when the student organization fails to heed his/her advice regarding activities not in accordance with university policy. Faculty/Staff Advisors are strongly encouraged to fulfill the following expectations from the Office of Student Activities. The responsibilities should also be mutually negotiated between Advisors and students, and may include, but are not limited to, the following: 

  • To assist students in developing strategies and goals that provide for member ownership, feedback and involvement. 
  • To be aware of the student organization's constitution, by-laws and policies and assist the group in updating these documents and setting goals when necessary. A sample constitution is available under the Files tab of each student organization’s profile. 
  • To assist the student organization in program development and planning, including assisting organizations in managing liability and risk. 
  • To encourage the organizational leadership to attend leadership development opportunities, including those offered to students at Georgia Southern University through the Development Workshop Series and the required, Annual Registered Student Organizations Renewal Training session.
  • To encourage the officers and individual members to preserve the continuity of the group by keeping records to document the group's history and providing transition activities for new officers.
  • To encourage students to understand and apply democratic principles, including recognition of minority opinions and rights. 
  • To attend as many organization meetings and events as possible. 
  • To articulate campus policies and procedures. 
  • To be a facilitator among both officers and between officers and members.
  • To be familiar with national organizational structure and services, if relevant. 
  • To be a resource for students especially in regard to understanding University policies, regulations and services. 
  • Consult with other University departments when problems arise with the student organization. 
  • Providing assistance in the administrative and financial affairs of the student organization, including approving all reservation/event requests via MyOrgs. 
  • To inform the Office of Student Activities in writing, if he or she is no longer able to serve or does not wish to serve as advisor to the student organization. 

Advisors are required to submit this agreement of acknowledgement and understanding of their responsibilities for each organization that he/she advises.

Please note: Student organization renewals will not be processed without this completed form).

This form closed on May 2, 2012 5:00 PM EDT