OrgSync Tip of the Week: How to Create an Event on OrgSync
Jul 14, 2015 by Kelsey M Jackson
Creating an Event on OrgSync
Adding your events to your organization's OrgSync profile is another great way to market your events to the Texas Tech Community.
To create a new event, locate the Events tool along your organization’s top menu. Next, select ‘Create New Event’ in the top right of the page. If you do not see this button then you do not have admin access for the Events module. In this case you will need to contact an existing admin or your campus admins in order to request this access.
Creating an event is an easy process. There are four required fields for every event: name, category, start date, and end date. The other settings are optional but provide a significant amount of customization. Each of the sections on the event creation form are described in detail below.
Details: These are the most basic details of your event. What’s the name? When is it happening? These questions are straightforward but one thing to note is the Location/Address field. If you enter an address, OrgSync will automatically generate a Google Maps link.
Event Image: Upload an image for your event! This will display on event list and will make your event more appealing to interested users.
Participants: Determine if you want to take RSVPs for the event. You can allow for unlimited RSVPs, a defined number, or none at all.
Who can see this?: Determine who can see and RSVP to your event. You can also request that your event be shared to the umbrella calendar. This calendar is more public than your organization’s and will generate more exposure to the event. Keep in mind; choosing this option will require approval from Student Involvement. You’ll be notified of such after creating the event.
This section allows you to setup various items that prompt users to enter information. Continue reading for an explanation of each.
Pre-Registration Form: Require users to complete a form before their RSVP goes through. The forms you can choose from must exist in the forms section of your Events tool. To navigate to this list, select Events along your portal’s toolbar and select Event Forms from the right-hand navigation. This is separate from the Forms tool.
Post-Event Form: Require users to complete a post-event assessment before their participation can be used on involvement records. The form you select is sent to users the moment you assign them participation to the event. The forms you can choose from are also found in the Event Forms section (described in the last paragraph).
Reflection: Require users to complete a reflection before their participation can be used on involvement records. The reflection piece is an open-ended text entry that allows users to record their takeaway from the event. This is sent to users as soon as they are assigned participation to the event.
Learning Outcomes: Require users to select learning outcomes before their participation can be used on involvement records. The learning outcomes provided to the user are determined in your community’s involvement settings. This is sent to users as soon as they are assigned participation to the event.
When all of your settings look correct, click the Create button at the bottom of the page.
If you have any questions about creating events on OrgSync, feel free to contact Student Involvement at firstname.lastname@example.org or call us at 806-742-5433