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Residence Hall Digital Display Request

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Contact Information
What type of organization are you requesting for?

This is the first day that your image will be displayed. Please note that this request must be submitted at least 3 working days prior to your posting start date.

This is the day your image will be removed from the digital display(s). Please note that images will be displayed for a maximum of 2 weeks, or until the day after the event, whichever comes first.

Residence Hall Digital Display Guidelines

The University will not approve any information that is deemed to be racist, sexist, indecent, scandalous, illegal, inciting, or in any way oppressive in nature. Digital displays are used to display information relating to campus events or programs of interest to WIU students.

All requests are subject to approval and scheduled on a “first come, first serve” basis. The requestor will receive an email with the status of the request within three business days of submitting the request form.

Registered student organizations and university departments are eligible to submit digital displays.
Digital information must pertain to a campus event or service at the university. Non-WIU activities will not be approved for display.
Requests must be submitted at least seven (7) days in advance of the desired posting date.
Approved postings may be displayed for a maximum period of two (2) weeks.
Artwork that is stretched, misuses the WIU logo, or is deemed too low quality by the Marketing & Communications office will be returned to the sender with an explanation as to why it will not run on the system as is.
Advertisements for reoccurring events and meetings can only be submitted once a semester.

Please make sure your design meets the following specifications before submitting:

Digital Signage Design Specifications

Digital signage will be accepted in a 16:9 ratio. The file should be sent as a jpeg and sized 1280 pixels x 720 pixels
Recommended text size is 36pt or greater. Recommended size for headlines is 72pt or greater.
Use of no more than two different fonts is recommended.
Use of quality images without pixilation is recommended.
Use a color scheme consistent with the Western Illinois University brand when promoting your department/organization/service.
When promoting an event, be consistent with a color scheme and font choice for all of your marketing collateral.
Recommended word count for slides is less than 30 words. (We rotate the slides every 7-10 seconds so a student does not have time to read more than 30 words)

The maximum size of a file upload is 20MB.

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