This summer has sped by and the Fall 2018 semester is just on the horizon. Please review the updates below re: Reactivation, Deadlines, Clubs Orientation, OrgSync Training, Treasurer Training, and Housing Move-in = Volunteers needed.
[Fall Reactivation and Deadlines]
We are now have both Fall semester and Spring semester reactivation periods. Deadline for Fall 2018 reactivation is September 21st at 5pm. If all steps are not completed by 9/21/18, your club will not be able to activate until Spring 2019.
Below are the steps that need to be completed by the September 21st deadline for Fall Activation (Come into the Clubs & Activities office in the UC 2nd floor for the advisor forms and club checklist):
Two (2) Executive board or club officers (President and 1 other member) are required to attend the clubs orientation. This orientation covers the mandated training for Title IX, Anti-Hazing, Alcohol & Other Drugs. We will also be covering campus policies & procedures including some major changes in campus processes.
Sign up here: https://goo.gl/forms/uatfGR85A64e9Y8l1
We have two (2) Clubs Orientation dates available:
Deadline(s) for signing up for Orientation are:
One (1) club officer from each club/organization is mandated to participate in the ORGSYNC training. We recommend sending a club officer who will be utilizing the system a lot or a club officer who has not used the system before.
[Treasurer- Cash Handling Training]
Before your club can fundraise or handle money on behalf of your club or organization, your club treasures will need to attend the “Cash Handling” training. Your clubs account will not be activated until this step is completed. We highly encourage club treasurers and presidents to attend, although it is not mandatory if you are not handling any money on campus. The club officers who attend this training will be the only people authorized to handle money. They will then be responsible for training the rest of the organization on proper financial management.
*Club accounting paperwork can only be obtained at the “Cash Handling” training.
Register here: https://goo.gl/forms/3IWCn4VNG666OAcM2
**Please Note: Off-campus club accounts are not permitted for student clubs or organizations.
[Housing Move-In = Volunteers Needed]
Housing Move-in is a great opportunity for clubs to meet new students and introduce them to your clubs! We need more volunteers to help move new students into their rooms. We offer free shirts (as available) to those who have registered, but we also recommend wearing any clubs shirts you may have.
Sign up here: https://goo.gl/forms/gQ3X3KSYcdl4kx632
The dates for move in are:
**We have shifts available if you are not able to work the full time**
[Community and Belonging Fair ( formerly known as Clubs Fair)]
You will be able to sign up for this event AFTER you have registered for clubs orientation. The date is September 5th from 10am-2pm. We are welcoming off campus businesses, on campus departments, and clubs. This fair is now combining the Orientation Neighborhood Fair, The Rec and Wellness Fair and the Clubs fair. We will have over 110 groups tabling but only space for 60 clubs, so sign up for Orientation early so you can secure your spot for the Community and Belonging Fair.
Welcome to the Clubs Resources, Forms, and Help page. Here, majority of prior hard copy processes for clubs have been transferred to a digital format. Active student clubs can access forms, ask questions in our forums, upload and download files, see upcoming campus events, and so on.
Please let us know if you have any questions or concerns about navigating this portal through the 'Discussions' tab (located under 'More') or send us a message by clicking on the "Clubs Office Front Desk Staff" icon under current positions.
***Most forms can be found online ***
Below are the forms that will be available on OrgSync:
Below are the forms still in the Clubs Office or found under files on OrgSync (need to be submitted in person):
This page is to help clubs navigate their responsibilities. Almost all forms for clubs are available on this page.