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Special Funding and Travel Funding Request Form


Requesting Special Funding for Events or Travel

The Student Allocation Committee hears requests for funds throughout the academic year.  All requests for Special Funding must be done with the Special Funding Request Form.  This form must then be turned into the Office of Student Involvement & Leadership a minimum of 4 weeks before the requested event or travel. The form must be submitted by 4:00 pm on the Monday before the desired SAC meeting date. The form is designed to help you show a complete financial picture related to the event or travel.  The Committee must be able to make an educated and informed decision in regards to your request.  The funds that SAC allocates on behalf of the University are Student General Funds and therefore there are strict guidelines as to how they can be awarded and spent.  Please be sure to read all instructions and tips on this page as well as the request form prior to completing your request. 

Completing the Form - Below are some stipulations on SAC Funding and tips to help complete the Special Funding Request Form:

Rules and Stipulations for Special Funding

  • Funding priority for SAC is given to events that are:
    • On Campus, free to attend and open to ALL UT students
    • Collaborative in planning and execution 
    • In support of UT traditions
  • SAC expects organizations to share the cost for events and only considers requests for specific line item expenses
  • Special Funding cannot pay (directly or indirectly) for personal property, charitable contributions, alcohol, operational costs, or political campaigning
  • If your event charges admission, there may be additional stipulations placed on awarded SAC funds;
    • Organizations may be asked to repay SAC after the event from the profits up to the amount awarded
    • Funds for Security costs may require submission of the Social Event - Security Cost Reimbursement Form after the event and that reimbursement will be credited back to SAC
  • Any supplies, products, or services which are available through UT established sources must be obtained in this fashion
  • SAC funded social functions MUST be open to all students of the University. Banquets and receptions may not be held to this stipulation as long as it can be shown that the event is specifically related to events that fulfill the organization goals and purposes
  • SAC Funding cannot pay for food/beverages in relation to travel 
  • Event Food / Catering can only be funded by SAC up to 20% of the total catering cost
  • SAC will typically use WXUT DJ rates as a basis for assessing funding of internal/external DJs
  • SAC cannot fund a reimbursement of costs already paid for by an individual, organization, department or other entity
  • In order to qualify for SAC Travel funds, a complete list of travelers must be submitted with the funding request.  The list must include name, Rocket number and academic class for each traveler
  • Travel is a low priority for SAC and SAC will not pay for food related to travel
  • SAC may fund registration costs in relation to travel before transportation or lodging, which are considered to be the lowest priority for SAC funding
  • Applying for funding does not guarantee funding will be awarded
  • All requests will require the uploading of quotes and documented prices
  • All quotes must be up to date. Quotes older than 6 months will not be accepted.
  • Applicants will be notified prior to their meeting time with pertinent details
  • After presenting to SAC you will be notified within 3 business days with details of funds awarded or denied

This form opens on July 1, 2018 12:00 AM EDT