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Ronnie Simmons
Aug 28, 2019

Update #2: Tropical Storm Dorian vs. Chapter Presidents' Conference (CPC)

Aug 28, 2019 by Ronnie Simmons

Please excuse the typo(s) in the original email and see the corrections in the second paragraph below.  Sorry for the confusion.


Florida FFA continues to monitor the weather forecast for the east coast of Florida as Tropical Storm Dorian moves north into the Atlantic.  Understandably, school officials are also monitoring the situation closely and are asking questions about our plan for the Chapter Presidents’ Conference (CPC). 

At this point, we plan to proceed as planned with the conference, with minor adjustments to the schedule to allow chapters to get on the road earlier on Saturday.  See revised schedule below.  We will consider revising the schedule further, replacing the social with student/teacher rotation #4 which would allow us to complete all session content on Friday.  This would allow guests to depart at their leisure Saturday morning if necessary.

Our decision (at this point) is based on information provided to us by the National Hurricane Center and our conversations with Hilton Daytona officials.  Here are the points that we are considering based on the latest advisory issued by the NHC this morning at 8:00 AM:

  • As of Saturday morning, Tropical Storm Dorian is currently forecasted to be offshore north of the Bahamas, approximately 200 miles from Daytona.  Even though the storm will be well off the coast throughout the duration of our conference, we understand that the chance of windand rain increases considerably as the storm approaches.  See Below.

Dorian Forecast.pdf
Click to View
  • Based on the National Hurricane Center's forecast of the Earliest Reasonable Arrival Time of Tropical-Storm Force Winds, it appears that Daytona Beach and the east coast of Florida will begin to see increased winds in the afternoon, evening and overnight hours of Saturday.  See below.
Earliest Wind Prediction.pdf
Click to View

  • As we continue to monitor the progress and forecast for the storm, we will continue to be mindful of the situations that will arise, including evacuations, storm preparations, etc.  We ask that you adhere to the requests of your school district officials and parents who have concerns.  
  • In the event that your students cannot attend and you have notified us as such and/or if the conference is postponed, you will not be held liable for any fees paid.  In such cases, we will work with you to issue refunds and/or apply your fees to the rescheduled conference or other upcoming events and activities.
  • In the event of a conference cancellation, we will work with the hotel to reschedule the conference at such time that is feasible for everyone.
  • Finally, and most importantly, we value greatly the safety of every student, teacher, chaperone, staff, officer and each of their families.  We ask that you take whatever precautions are necessary to ensure the safety of those in your community.

Chapter Presidents Conference (CPC) Adjusted Schedule (Plan A)

Friday
12:00 PM - 1:30 PM  - Registration
2:00 PM - 2:30 PM - Opening Session
2:45 PM - 4:00 PM - Student Workshop Rotation 1
2:45 PM - 4:00 PM - Teacher Workshop 1
4:00 PM - 5:15 PM - Teacher Workshop 2
4:15 PM - 5:45 PM - Student Workshop Rotation 2
5:15 PM - 6:00 PM - Room Key Pick-up (Advisors Only)
6:00 PM - 7:00 PM - Dinner
7:00 PM - 7:30 PM - Room Check-in
7:30 PM - 8:45 PM - Teacher Workshop 3
7:30 PM - 8:45 PM – Student Workshop Rotation 3
9:00 PM - 10:00 PM - Social Activity
10:00 PM - 10:30 PM - Reflections
10:30 PM – Curfew

Saturday
7:00 - 8:00 AM - Breakfast
8:15 - 9:30 AM - Teacher Workshop 4
8:15 - 9:30 AM - Student Workshop Rotation 4
9:30 AM – Adjourn Depart


Chapter Presidents Conference (CPC) Adjusted Schedule (Plan B)

Friday
12:00 PM - 1:30 PM  - Registration
2:00 PM - 2:30 PM - Opening Session
2:45 PM - 4:00 PM - Student Workshop Rotation 1
2:45 PM - 4:00 PM - Teacher Workshop 1
4:00 PM - 5:15 PM - Teacher Workshop 2
4:15 PM - 5:45 PM - Student Workshop Rotation 2
5:15 PM - 6:00 PM - Room Key Pick-up (Advisors Only)
6:00 PM - 7:00 PM - Dinner
7:00 PM - 7:30 PM - Room Check-in
7:30 PM - 8:45 PM - Teacher Workshop 3
7:30 PM - 8:45 PM – Student Workshop Rotation 3
9:00 PM - 10:15 PM - Teacher Workshop 4
9:00 PM - 10:15 PM - Student Workshop 4
10:30 PM - 10:45 PM - Reflections
10:45 PM – Curfew

Saturday
6:00 AM - 8:00 AM - Breakfast
6:00 AM - 8:00 AM Departure (at your discretion)


Please notify us of conversations with your school district officials regarding weekend travel so that we can plan accordingly.