FFA Membership Roster Information
Oct 2, 2017 by Erin Walker
Now that Fall is upon us, it’s time to start thinking about completing your membership roster. As you know, the membership process is a two-step process that began with the first submission of the Quality Chapter Plan. The next step in the process is to actually enter student names and addresses in the online membership roster. As a policy, this year your members will not be eligible to compete in CDE/LDE’s unless they are processed on your membership roster before they compete.
Step 1 required that each FFA chapter complete the online submission of the Quality Chapter Plan, including the current number of FFA members. As a result, a membership dues invoice was immediately sent to each advisor based on that original first semester number. Payment of the original invoice must be received within 30 days in order for the chapter to remain active.
Step 2 requires that actual student names and addresses be entered into the membership system for each FFA Chapter. Realizing that you will likely end up entering more students than you originally indicated on your Quality Chapter Plan, we will invoice your chapter for the ‘difference’ in what is owed versus what has already been paid. As a policy, this year your members will not be eligible to compete in CDE/LDE’s unless they are processed on your membership roster.
To make this process easier, considering the recent changes to ffa.org, we have attached a step-by-step help guide to assist you. Please find these instructions attached to this email. If you have questions or concerns, please email Erin Walker at Erin.Walker@flaffa.org
ERROR MESSAGE: If you receive an error message that does not allow you to submit your roster, it is likely because there are former teachers that are still “active” on your chapter profile. If this happens, please email Erin the list of teachers names to be removed and we will manually remove those teachers for you. Once these teachers have been removed, you can complete the roster submission.
More than likely, all teacher profiles will have to be updated. We have attached a document, “Required Data to Process Membership on FFA.org”. This document will share the requirements for Chapter, Teacher and Student Profiles.
Note #1: Please utilize the attached step-by-step instructions to help you navigate the refreshed MyFFA platform.
*Please note this is a new system this year-if you need help, please let us know!*
Note #2: If you have members that are advancing from one chapter to another (middle to high OR junior to senior), please be sure to “transfer” the student between chapters rather than adding them as a new student. Adding them as a new student creates a new identity for that student and can be problematic later in their FFA career if they plan to fill out awards and degrees.
Note #3: If you do not have a MyFFA login, please see the attached “How to Create New FFA.org Profile” document, on how to create a login.
If you have an existing MyFFA login but you are requesting to be linked to a new chapter, please see the “How to Link a Chapter to your Profile” guide.