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Kevin Kent
Nov 17, 2016

2016 Sub-District Host Information

Nov 17, 2016 by Kevin Kent

Special Note:  This mailing is intended for Sub-District CDE Hosts.  However, it has been sent to everyone as it contains important CDE information.

Thank you in advance for agreeing to be the host, and for all of the hard work that you will put forth to make the Sub-District Career Development Events (CDEs) on December 8, 2016 a great success.  I have sent out your contact information on the ListServ so that teachers in your sub-district may contact you if they have questions or need additional event information.  As the host, we ask that you communicate directly with the schools in your sub-district announcing the time, location and other related information for your event.  As a service to you, we will be happy to forward any “mass” emails to the area ListServ on your behalf.

Several days before the event you will receive contest materials including judges packets, awards, registration forms, and sub-district officer election materials.  This box should arrive at your school address (unless you request the package to be sent to your county office) between the dates of December 5th – December 7th.  I will also provide you with a listing of those chapters who are registered in each event.  We have asked chapters to register online for each event by November 25, 2016 and as usual, we will publish a list of registered teams at that time.  As a reminder, we ask that you please make contact with the schools in your sub-district with any additional specific event information.

You should prepare to host the following Sub-District Career & Leadership Development Events:

  • Creed (7th, 8th, and 9th grade)
  • Extemporaneous Public Speaking (High School and Middle School)
  • Opening and Closing Ceremony (Middle School)
  • Parliamentary Procedure (High School and Middle School)
  • Prepared Public Speaking (High School and Middle School)
  • Safe Tractor Operations (High School)

The table below identifies the number of judges, timekeepers, event rooms, waiting rooms and stopwatches needed if you combine MS & HS together in the same presentation rooms.  Please keep in mind that these needs change if you split your events and separate rooms competing simultaneously.

Career Development Event

Held at Sub Dist

Held at District

MS/HS

Judges Required

Accuracy Judge

Time Keepers

CDE Room

Holding Room

Stop Watches

Creed Speaking

YES

YES

7-9 Comb.

3

1

1

1

1

1

Extemporaneous Public Speaking

YES

YES

HS/MS

3

 

1

1

1

1

Opening & Closing Ceremony

YES

YES

MS

3

1

 

1

1

 

Parliamentary Procedure

YES

YES

HS/MS

3

 

1

1

1

1

Prepared Public Speaking

YES

YES

HS/MS

3

 

1

1

1

1

Safe Tractor Operations

YES

YES

HS

3

 

1

1

 

1

Rules & Manuscripts

One additional step would be to have the judges review the CDE rules and manuscripts for prepared public speaking prior to the event. We trust that you will identify qualified and impartial judge(s) to score the manuscripts prior to the event. If you go to the Florida FFA Association website at www.flaffa.org you can print out the rules for all of the events listed above. This is a crucial step this year as many CDEs/LDEs have undergone significant revisions.

Judges

As the Sub-District CDE host we understand the challenge of securing unbiased judges for each event, and we trust that you will work collaboratively with the other advisors in your sub-district to ensure representation from all areas. However, beginning in 2009, Florida FFA does not allow any current FFA Advisor with teams participating in an event to serve as a judge for that same event.  Note:  It is a wise decision to seek judges from neighboring communities represented at your contest to ensure that not all judges are from your home community.  If in doubt, ask visiting chapters to supply names for additional judges. 

Here are a few helpful hints and reminders for hosting Sub-District CDEs:

  • If you have not done so already, please email the chapters in your sub-district with final event details, including location, start times, etc.  I will be happy to forward your message to the ListServ if you would like me to do so.
  • Please present the unopened packets to your judges on the morning of the event.  In the event that there is a shortage of materials, please make duplications at the discretion of your judges.  It would be helpful to have a back-up plan that would allow you access to a copy machine in the event that there is a shortage of materials. 
  • Please note that Sub-District officers must be elected at the Sub-District event. Please be sure to include all information of the student on the Sub-District officer report.
  • Opening & Closing Ceremonies Rule Clarification:  There typically tends to be some confusion regarding “who” sets up the room and places station markers prior to the presentation.  According to our rules, it states that “the officer team” will be responsible for room set-up.  This could mean the whole team or only part of the team.  Either way, please do not allow judges to deduct points based on who sets up the room, so as long as the student officers are the ones placing the station markers.  Advisors are not allowed to assist in any way during the contest.  As host, please plan to provide a set of National FFA Station Markers. Please be sure that Chapters are aware of the location of the provided station markers prior to the contest.  Note:  Between the Opening & Closing ceremony, one question will be asked of each team member.  At the Sub-District level, the reference will be the Official FFA Manual chapter entitled "Chapter Officers".  Questions will be provided in judges packet.  Please note that the questions are to be asked between the two portions of the event and not At the end.
  • Tractor Operations CDE: please remind your judges that each participant can take a two minute test drive with the implement attached, but not through the course. In the event that any or all tractor driving participants do not score a minimum 80% or better on the safety portion (first ten questions) of the exam, then they are not allowed to drive and are disqualified from the CDE.
  • Prepared Public Speaking:  Please be reminded that three copies of the Prepared Public Speaking manuscripts are due to the Sub-District host one (1) week prior to the CDE.  In the event that the manuscripts are not received, the CDE host & judges reserve the right to eliminate all points associated with the manuscript.  Note:  It is the responsibility of the participating team to ensure that the manuscript is received by the host.  If in doubt, please contact the host before the deadline to ensure that the manuscripts were received. 
  • Please encourage your judges to review the rules of the event prior to judging.  Please encourage judges to be consistent with each participant.  If an exception is made for one participant, please ensure that the same exception is made for all.
  • Florida FFA does consider the judge’s decision to be final.  We encourage every effort to be made to ensure fairness and consistency. 
  • Florida FFA policy prevents judges score sheets from being returned to participants.  This is to protect the rights and anonymity of our volunteer judges.
  • Beginning in 2009, Florida FFA does not allow any current FFA Advisor with a participating team in an event to serve as a judge for that same event.  In addition, State FFA Officers are not allowed to serve in a judging capacity, with the exception of assisting with official dress scoring.

Please be reminded that all CDE winner reports must be received in our office by December 15th using the online results submission form.