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UNTHSC Student Worker Office of Student Development
Jan 25, 2011

Student Organization Email Policy

Jan 25, 2011 by UNTHSC Student Worker Office of Student Development

Dear Student Officers,

According to the Student Organization Handbook:

A student organization is allowed to send out one email in the beginning of the academic year to new students describing their organization, recruiting members, advertising the first meeting, etc. Additional emails are not allowed to be sent out to all students, faculty, or staff after the original email unless approved and distributed by the Office of Student Development. After the one initial email has been sent, the organization must then only email the members of the organization with meeting updates, community service opportunities, etc.

Student organizations found to be in violation of this policy starting in Spring 2011 may be called in for remediation with the Office of Student Development. Failure to comply with the e-mail usage policy following remediation may result in a non-professional conduct report.

We encourage the student organizations to send us the details of your events a week in advance so that we can include them in the our new Student Organization Newsletter. This newsletter will be the primary means by which student group announcements will be made and be a convenient way to see what everyone else is up to. The newsletter is sent weekly to all Student Organization, Class and Government Officers. Please be sure to check your junk mail folder if you have yet to see the newsletter, and please ensure that it reaches your mailbox in the future. If you are not currently an officer, and would like to see the newsletter, contact us!

Here is the link to Student Organization Handbook:


Please contact us at or at 817.735.5006 with any questions.


Student Development Staff