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Jonathan Renard
Nov 30, 2016

ATHENA 2017 // Request for Content

Nov 30, 2016 by Jonathan Renard


My name is Taylor and I am the managing editor for The Athena Yearbook – OHIO’s official yearbook. I am writing to you and your organization in hopes that you would like to be a part of the 2017 ATHENA. The yearbook staff is looking for help to document this academic year to the best of our ability, and we do this by asking for others to contribute content. Because the ATHENA has a very small staff, we are only successful when we have the help of students like you.

We are providing the opportunity for as many people as possible to be a part of the book and have a piece of their Ohio University experience documented in a timeless piece of OHIO’s history. Since this book is distributed for free around the time of the spring commencement ceremonies, many people will see the content that you share with us, helping to promote your organization.

We are looking for pictures and a small blurb or captions for the photos that you would like to share with us. Or, if your organization produces visual content, we would love to feature a spread of your work. The page dimensions are 9 inches by 6 inches. We will give your organization complete credit.

If you would like to submit content, below is a link to a Qualtrics survey with information on what should be submitted and how. BEFORE filling out the survey, please create a shared cloud space where you can put all your content for the year. The cloud space should be accessible to individuals with the link (no credentials or log-in required), and content should be downloadable by the viewer. Ohio University’s BOX, Google’s Drive, and DropBox all have this capability. In the past, Ohio University’s BOX was the easiest to use and had the least amount of issues. Keep in mind that you should be adding content throughout the year.

In the folder that you share with us, please provide multiple high-resolution photographs specific to your group, a caption for each photograph, description of your group (specific to milestones reached in this academic year, 100 word maximum), and any other related graphic content. For each caption, please reference the filename of the photograph to which you are referring. Photographs should be uploaded to the shared space, not embedded in another document. Barring extenuating circumstances, a general credit will be given to your group. If the photographer would like specific credit, please specify in the document with your captions and refer to the file name of the photograph.

Photographs should be submitted in “.JPG”, “.JPEG”, “.TIF”, or “.TIFF”. 

Written content should be submitted in “.doc”, “.docx”, “.PDF”, or “.txt”. 

We are offering the opportunity to have our photographer, Oliver Hamlin, photograph one of your events. We ask that you choose only one event for Oliver to photograph since there are a lot of organizations. You can express interest to have Oliver photograph one of your events in the Qualtrics survey above. You will receive an email from him (

We would like this content by February 3, 2017 by 5:00 PM with some flexibility.

I hope that you will consider this opportunity and act on it, we truly need your help to make The Athena Yearbook the best it can be.

If you have any question, please don’t hesitate to email me.

I look forward to hearing from you soon!

Taylor Gardner